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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Purchase expenditure f...
Microsoft Dynamics AX (Archived)

Purchase expenditure for product

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Posted on by Modiseh 85

Hi every one 

I have question about purchase Invoice ,

When will "Purchase expenditure for product" be used instead of  "Product receipt"? 

Also There is a line with zero amount in purchase voucher .  why ?

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  • Verified answer
    guk1964 Profile Picture
    guk1964 10,888 on at
    RE: Purchase expenditure for product

    When a purchase order is product receipt and vendor invoice updated for stocked items, there are two accounting processes and resulting entries which occur:

    • The accrued liability is updated (new feature in AX 2012)
    • The inventory cost is updated (available in AX 2009)

     To enable these accounting processes, two new posting types are now available and a main account must be specified for each:

    • Purchase expenditure, un-invoiced: This posting type is used to accrue the liability and product receipt amounts when a purchase order is product receipt updated.
    • Purchase expenditure for product: This posting type is used to offset the liability and inventory amounts when a purchase order invoice is updated.

    For Ax 2012 R3 both the accounting processes referenced above will create subledger journal and voucher entries.

    For the posting type Purchase expenditure, un-invoiced, those accounting entries which net to 0 will not be transferred to the general journal as in AX 2012 R2. The Purchase expenditure, un-invoiced postings are not displayed in the Voucher transactions form but in the Subledger journal form. The Subledger journal form will display all generated subledger accounting entries, including those not transferred to the general ledger.

    For posting type Purchase expenditure for product, those accounting entries that net to 0 will no longer display both a line for the credit and the debit entries in the Voucher transactions form as in AX 2012 R2,  but will be displayed in the Subledger journal and be transferred to the general ledger in a single zero-amount accounting entry.

    Instances exist for both of these posting types, Purchase expenditure for product and Purchase expenditure, un-invoiced,  when there will be a balance for stocked items e.g.  such as from currency translation, or for a stocked item which is returned with a variance between the unit price and the average cost.

      'Purchase Expenditure for Product' is effectively the clearing account between accounts payable and inventory.  This account is also used to book a difference in original cost and the amount a vendor allows for the return when using a costing method other than standard costing.

    Note also that Ax allows you to have  both stocked and non stocked items.

    The background is well explained here https://blogs.msdn.microsoft.com/axsupport/2012/02/14/ax2012-purchasing-posting-types-purchase-expenditure-for-product-and-purchase-expenditure-un-invoiced/

    and in this white paper Ax 2012 R3 Accounting-for-stocked-items-on-product-receipts-and-vendor-invoices.pdf

    You might also find it useful to see this post by Ludwig https://community.dynamics.com/ax/f/33/t/189658

  • Modiseh Profile Picture
    Modiseh 85 on at
    RE: Purchase expenditure for product

    How I can disable it ? and  just use the inventory account directly ?

  • JNANA RANJAN Profile Picture
    JNANA RANJAN 35 on at
    RE: Purchase expenditure for product

    Hi,

    can you check your item model group, based that selection criteria, system is posting the amounts to the ledger accounts.

    After that Please update the GL parameter as "Synchronous" for all the company transactions, (GL>Parameters>Batch Transfers rules)

    Regards,

    Jnana.r Sahu 

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