Accounting periods screen and year end close

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Hi everyone

Apologies for the question but I'm a relative newcomer to NAV (RTC 2009SP1). I've been looking at the instructions in the NAV2009 instruction manuals on closing a fiscal year and do not seem to be able to find the accounting periods window. The instructions say click Departments, Financial management, periodic activities, Fiscal year then select Accounting Periods. The selection for accounting periods is simply not there on the menu, nor can I find this elusive window anywhere after a long time trawling through different menus. Has anyone any idea how I can access this window so I can close down a fiscal year, or does anyone know a different route to this window.

Many thanks

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Alex Chow 4,481 on at

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Have you tried to search on the RTC menu (upper right corner)? Just type in Accounting Period and it'll tell you exactly where it is.

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Community Member on at

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Thanks Alex.

I tried your suggestion but it did not work - there is no menu item accounting period anywhere.

I have since found a solution of sorts, but it is a mile away from the manual so Microsoft should do some major editing of this section. The route is as follows:

Departments, financial management, periodic activities, fiscal year, calendar setup. In this window ensure on the general tab 'Acc. period' is selected in the default source calendar box. Then click related information, select acc. period then select year. on the new window, highlight the year you are closing then click close year.

Many thanks

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Jill Geiger on at

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Good morning John. As you mentioned, the year end close is within the accounting periods area. A few things that I will mention about the closing process.

1. Departments, financial management, periodic activities, fiscal year and then choosing accounting periods...within the account periods page you can choose the close year option. When you close the year, it will update the closed and date locked column for all the periods within the year you closed. This does not do any of the other "year end" closing processes such as posting your balances of expense accounts to your retained earning etc....that would be a separate process.

2. Departments, financial management, periodic activities, fiscal year and then choosing close income statement..this is the actual process that goes through and closes out the income statement accounts and posts to your retained earning account etc... so the first part would be actually setting the year to closed and then running through the close income statement.

3. When the close income statement process is run, it doesn't automatically post the entries. It gets sent to a batch job and from there...the user will then need to post it.

4. Here are a few different articles and training documentation that you can refer to on the year end process:

KB article 862379

mbs2.microsoft.com/.../kbdisplay.aspx

Training course ware Finance in Microsoft Dynamics NAV 2009, chapter 10 goes through the year end closing processes

mbs.microsoft.com/.../course80041.htm

e-learning course titled "Microsoft Dynamics NAV 2009: Finance - Year End Closing Processes"

dynamics.microsoftelearning.com/.../courseDetail.aspx

Hope this helps.

Thanks

Jill

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