Is AX have Payment Voucher feature

(0) Share

Report

Posted on by faiz7049

2,382

Hi Expert,

We used to create Payment Voucher on excel with details than we approved bank payment through bank portal according to Payment Voucher which we created before on excel.

Now our requirement to get all process by AX. As per our account department we can't use General Journal for any bank and cash transaction.

Bank payment maybe like Bill, Expenses etc.

*This post is locked for comments

I have the same question (0)

All responses (10)

Answers (0)

Khaled Alloud 3,658 on at

Like (0)

Report

RE: Is AX have Payment Voucher feature

hello,

can you give more details, what do you mean by Payment Voucher feature and what is the flow you want to do?

thanks,

Was this reply helpful? Yes No
faiz7049 2,382 on at

Like (0)

Report

RE: Is AX have Payment Voucher feature

Current we are doing, for any bank related payment, Accountant create Payment Voucher on excel and print it and give it to Accountant head to pay.

Accountant head return Payment Voucher print out to Accountant after paid.

Than Accountant passes entries according to Payment Voucher print out which is paid.

Now what we are try to get, Account department decided that they will not use any Payment Voucher print out for cost saving.

Accountant just create entries in journal and through workflow it will go to Accountant head for payment.

Accountant head just open journal and pay according to journal entries.

I was trying to get it done by general journal but they said JV is not good practice so I want to know does AX has any Payment Voucher feature.

Was this reply helpful? Yes No
Suggested answer

A.Prasanna 8,223 on at

Like (0)

Report

RE: Is AX have Payment Voucher feature

Hi faiz7049,

For the Payments you can use Payment Journal option in Accounts payable and there you can print Journal and get Physical approval or else you can use workflow to approve payment journal , all the voucher details will include in Journal Print such as Voucher Number. Even that you can print cheque directly from AX if you are paying by cheque.

Hope this will help.

Thanks & Regards,

Amith Prasanna

Was this reply helpful? Yes No
faiz7049 2,382 on at

Like (0)

Report

RE: Is AX have Payment Voucher feature

Issue is in Payment journal only vendor is coming. They want to use ledge account against offset account

Was this reply helpful? Yes No
Ludwig Reinhard Microsoft Employee on at

Like (0)

Report

RE: Is AX have Payment Voucher feature

Hello faiz7049,

Do I get you right when I say that you want to have invoices and payments recorded in a single journal that allows you posting invoices and payments?

Where and how do you currently record your invoices?

How do you make your payments to the bank? I mean posting a payment voucher is one thing but transferring the info to the bank - for example in an electronic format - another one. How is this currently handled in your company?

Do you have different people who enter invoices and make payments?

Bet regards,

Ludwig

Was this reply helpful? Yes No
faiz7049 2,382 on at

Like (0)

Report

RE: Is AX have Payment Voucher feature

Hi Ludwing,

How can we book expenses in AX - for example yesterday I took CAB to go for meeting and I gave invoice to account department.

They transfer invoice amount to my bank account and accountant passed entry in AX by General Journal which is given below.

But account head is telling that this is not good practice means we should not use General Journal for any Bank offset account.

What is the best practice in AX.

Please advise.

Was this reply helpful? Yes No
faiz7049 2,382 on at

Like (0)

Report

RE: Is AX have Payment Voucher feature

Yes I want to have invoices and payment recorded in a single journal but not by General Voucher.

Was this reply helpful? Yes No
Suggested answer

Ludwig Reinhard Microsoft Employee on at

Like (0)

Report

RE: Is AX have Payment Voucher feature

Hello faiz7049,

I do not think that this issue is related to D365FO/AX functions but rather a process issue that defines how D365FO/AX needs to be setup.

From my perspective a GL journal can be ok for making the posting that you describe as long as you put a tight control on who can create and post those journals. You could for example use a specific journal for that purpose and with the help of the journal control functionalities you can define what and who can post in that journal. Here are some examples on how that can be achieved. dynamicsax-fico.com/.../journal-restrictions

If this control is not strict enough for you then you can think about using an AP payment journal that is posted against a bridging account first. Once the payment is made, you can clear that account and post it against your bank account in a separate GL journal. Note that there is a standard functionality available that transfers the bridging payment account against you bank account.

Do you have some details why your accounting head does not want to have a bank account posted in a GL journal? I believe it might be easier to get this issue fixed if we know the exact worry of the accounting head.

Many thanks and best regards,

Ludwig

Was this reply helpful? Yes No
Vamsi Pranith 682 on at

Like (0)

Report

RE: Is AX have Payment Voucher feature

You can generate a check to a bank account or to a ledger account as long as you mark the parameter under Cash and Bank Parameters of Allow checks for bank or ledger accounts.

Was this reply helpful? Yes No
Suggested answer

ZvikaR 152 on at

Like (0)

Report

RE: Is AX have Payment Voucher feature

you can use AP invoice journal to record the expense, then using the AP Payment journal to create the payment and settle the invoice.

To that payment for you can attached a workflow for approval, and there is also out of the box report from there showing you both the invoices and payment details, so you can use for approval.

Was this reply helpful? Yes No