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Finance | Project Operations, Human Resources, ...
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How to Setup Collections process setup the new functionality available in Dynamics 365 for Finance and Operations?

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Posted on by

Hello Experts,

There is a new functionality released by the Microsoft with regard to Collections process automation.

I have gone through the doc link docs.microsoft.com/.../collections-process-automate but failed to understand the behavior or logic behind the steps followed.

My assumption was that the Action type configured in the Process detail will execute for all the Invoices chronologically when the conditions are satisfied as per Process hierarchy configured. My assumption failed here, as D365FO created a Activity for one of the open invoice and not for all the open invoice. And other steps such as Pre-Dunning, Email and Collection letter did not execute at all.

I am working on the below version of D365FO

Installed product version : 10.0.18 (10.0.793.41)Installed platform version : Update42 (7.0.5968.16999)

Can somebody please help me here as what am I missing to configure or understand.

My Actual scenario is:

1. Want to create a activity for all the open invoices which are due before 5 days of invoice is due and to send a pre-dunning letter (collection letter) to a customer.

2. Want to create a activity for all the open invoices which are due after 0 days of invoice is due.

3. Send a collection letter to a customer after the 10 days of invoice is due.

4. Send a collection letter to a customer after the 25 days of invoice is due.

All the above process details is related one hierarchy. As these are the common strategy applied to all the customers.

Regards,

Sandesh

I have the same question (0)
  • Michal Krejza Profile Picture
    on at

    Hi Sandesh,

    Thank you for your question. Let me investigate it and we will get back to you with a response soon.

  • Suggested answer
    Michal Krejza Profile Picture
    on at

    Hello Sandesh,

    With Collections process automation, it only executes a step on the leading or oldest invoice. Then it will create the activity/email/collection letter for just that invoice. If you want the activity created for all invoices you need to mark the pre-dunning checkbox. That is the only time it will create something for each invoice. Also, collections process automations only creates collection letters per customer, regardless of the setting in AR parameters.

     Collections process automation never runs the same step for the same invoice more than once.

     Let me know if you need further information. We are working on adding more information to our documentation to help answer some of these questions.

  • Sandesh boloor Profile Picture
    88 on at

    Hi Michal,

    Thanks for the update and appreciate your response. Apologies for replying late. Sorry of lengthy email but wanted to highlight my observations during my testing.

    I was trying my best to fit my Customer requirement through this new functionality. I have below questions, request your help on this.

    "Exclude invoice after activating last process step" check box in the "Setup collection process automation parameters" . My observation is :- The activities created for all the open invoices based on the "before due date" configuration in the Collection process setup. Before this check box enabled the activities were not creating beyond the oldest invoice, all the invoices which were open was not considered.

    "Create activities for automations" check box which I am unable to understand, since the Process automation creates activities automatically based on the conditions.

    In the collection process setup, I have configured in such a way that for all the customers where invoice amount is less than 1000.00 needs to go through the below process:

    Create an Activity to be created 5 days Before the invoice due date.

    Create a Collection letter 5 days Before the invoice due date. (Through this setup I bit confused whether system check the "Setup Collection letter sequence", If it checks Does the Minimum overdue balance field is validated within this setup or does it check the amount defined in the process hierarchy of the collection process setup).

    Create an Activity to be created immediately After the invoice due date.

    Create a Collection letter 10 days After the invoice due date. (Again, in this case does the system checks "Setup Collection letter sequence", the DAY field to create the next valid collection letter code along with the Minimum overdue balance field or does it still look at the amount defined in the process hierarchy of the collection process setup.

    Regards,

    Sandesh Boloor Govardhan

  • EST Profile Picture
    5 on at

    Hi Michal,

    Please tell me how does it work checkbox pre dunning and why if I click it I can make simulation only one time? If simulation affect on the automation process? If I don't mark this checkbox I can do simulation a lot of many times?

    "collections process automations only creates collection letters per customer, regardless of the setting in AR parameters"- does it mean if AR parameters collections tab in "create collection letter PER" I choose "transactions" process automation ignore it? and collection letter works per customer?

    Best regards

    Ewa

  • Veronika Hoskova Profile Picture
    5 on at

    Hi,

    I have the same experience. It doesn´t make sense - simulation doesn´t take action, it is only simulation. But after activating Pre-dunning parameter we can see simulation only once. When I deactivate this parameter there are no invoice to show for simulation. Only chance to see them is setup whole Process hierarchy again.

    According to me, it might be bug.

    Veronika

  • Dennis Desmet Profile Picture
    6 on at

    Was anybody able to use this feature ? It seems to work in a random way, I don't understand why simulation is showing the expected pre-dunning transactions but if I then manually create an occurence in the process automation it doesn't pick up anything.  I can only agree with Veronika, it doesn't make sense.

    Dennis

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