Historical Stock Status Summary report showing negative and positive quantity between 2 different sites

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Posted on by bgrushin

Hello,

I'm seeing some odd behavior in the Historical Stock Status Report for an item, that according to Item Stock Inquiry has 0 quantity as of 5/5/2020, but when I run the HSS report, it shows a -1 in one site, and a +1 in another, the net is 0, but I don't understand why it would have it noted in that way. Its even odder as we don't allow negative inventory in our GP setup. I've tried running Inventory Reconciliation but it came back with nothing. I'm a bit wary of running check links as I've had bad results from it in the past, on the purchasing side but after that I stay away from it, so curious if anyone has any other ideas.

Thanks,

Boris

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Microsoft Dynamics GP

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Pam Peterson on at

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RE: Historical Stock Status Summary report showing negative and positive quantity between 2 different sites

Hi Boris,

Thanks for your post!

If you have run IV Reconcile and didn't see any change then we know your quantities are what the detail says they should be. I wouldn't expect running CheckLinks to help or be necessary in this instance.

I have some additional things for you to think about and look into however -

When you look at your Item Stock Inquiry at the very first line, do the amount "make sense?" Meaning if the Quantity In was was 10 for example, is the Balance also 10? If so, then we know all your detail records are there and correct. If that first line doesn't balance, then there is an issue in the detail somewhere. I would recommend reviewing the article titled:

The Balance in Item Stock Inquiry is incorrect in Microsoft Dynamics GP

https://support.microsoft.com/en-US/help/2647425

If you print the regular Stock Status report what do you see for quantities?

What about the Purchase Receipts report?

The thing with those 2 reports is that they are "real time" and give current quantity information. Since you mention that you do not allow your inventory to go negative, I am wondering if there is a timing difference (perhaps the transaction was backdated making it look like you were negative at the time when you really weren't?) that would be causing it to show like it does on the HSSR.

I hope you are able to find the smoking gun in one of these things. Good luck!

Pam

Microsoft Dynamics GP Support