Skip to main content

Notifications

Finance | Project Operations, Human Resources, ...
Unanswered

GDPR requirements in an international deployment

(0) ShareShare
ReportReport
Posted on by 125

A question to the European implementation consultants here....

We are doing an international implementation for a company based in the USA where some of the offices/branches are in the EU.

All legal entities are envisioned to be using a single D365 F & SCM instance.

My (limited) understanding of GDPR regulations is that you are not allowed to keep any personal information stored on a server outside the EU.

It is also my understanding that simply the names of the employees are considered personal infromation.

We are not planning to implement the HR module or payroll, however we do need to populate the workers table with the name of all the employees, in and outside the EU. We do not want to use as our deployment location servers in Europe, since the vast majority of our users are based in North America and we are worried about performance / latency issues if we use an EU cloud.

Has any of you encountered that issue in an international deployment?

How do you manage to have a list of workers without being in breach of GDPR regulatations?

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 292,160 Super User 2025 Season 1 on at
    RE: GDPR requirements in an international deployment

    Hi Zvika,

    Storing worker names or private data is not an issue if there is a consent from the person. You need to ensure that the data is stored securely and not everyone has access to it if they don't need it for their work purposes.

    Some private information should not be mandatory. E.g. I was asked to provide my birth date when registering on a service. There was no statement about the purpose of it. When I reached out, they told me that they would like to send birthday reminders. This is information which should not be mandatory asked and without the year, but only providing day and month, a company would also be able to send birthday wishes.

    When a person is hired, then the birth date may be required for payroll and leave balance purposes. In that case, we all know it is common to provide this information.

  • ZvikaR Profile Picture
    ZvikaR 125 on at
    RE: GDPR requirements in an international deployment

    I could not find in that link any answer to any of  my questions.

    Is it a breach of GDPR to store worker names on a cloud outside the EU?

    How do companies with operations in the EU handles that?

  • Magno Pereira Profile Picture
    Magno Pereira 2,429 Super User 2025 Season 1 on at
    RE: GDPR requirements in an international deployment

    Hey Zvika,

    Here is a summary of what is typically available and relevant in relation to GDPR: learn.microsoft.com/.../gdpr-guide

    You have the option to enhance privacy and control access to sensitive information such as addresses and contacts. Within the system, you may have noticed a checkbox that allows you to mark this information as private. By selecting this checkbox, you can restrict access to specific roles or individuals who are granted permission to view and handle this sensitive data.



    Access to private addresses by security role - Human Resources | Dynamics 365 | Microsoft Learn

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Announcing Our 2025 Season 1 Super Users!

A new season of Super Users has arrived, and we are so grateful for the daily…

Vahid Ghafarpour – Community Spotlight

We are excited to recognize Vahid Ghafarpour as our February 2025 Community…

Congratulations to the January Top 10 leaders!

Check out the January community rock stars...

Leaderboard

#1
André Arnaud de Calavon Profile Picture

André Arnaud de Cal... 292,160 Super User 2025 Season 1

#2
Martin Dráb Profile Picture

Martin Dráb 230,962 Most Valuable Professional

#3
nmaenpaa Profile Picture

nmaenpaa 101,156

Leaderboard

Product updates

Dynamics 365 release plans