[NAV 2013] Is it possible to only add items linked to the vendor in Purchase Order?

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Posted on by Alex Lopes

Can we set up Purchase orders so that it only accept items that belong to the vendor in the header?

If we can't, can anyone explain what is the reason behind allowing the user to add any item they want in the P.O. for vendor X ?

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Amol Salvi 18,698 on at

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In Purchase order it will open entire item list by assuming that any item can be purchased from any supplier and based on quotation given by each vendor for given item.

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Maneesha 5,891 on at

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Dear Alex Lopes ,

Your Case is simple ....

When you create a purchase order , in PO header you mention who you going to buying from

From that vendor you can put multiples item in the "Line" tab

means: From 1 vendor can order multiple item from 1 PO

Yo cannot put multiple Vendor on 1 PO

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Basically PO will use to by separate department or user for purchase goods to the company (Item In to company stock)

if your users wants item its better to distributed from stock to required locations

there is no need to give every users to make PO access to get the items that they want

in addition : this might be vary with your company how runover

If you explain more we can provide more better solution :)

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Alexander Ermakov 28,096 on at

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First quick thought - you can try to achieve your goal through purchase price functionality. The purchase price can be "vendor" specific, so you can make such a setup that users would be able to select the items from full list, but there would be no purchase price assigned if the item is not related to needed vendor.

Play around giving the needed rights to the users for modifying the purchase price field.

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Community Member on at

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The reason behind it is that you are asking for more programming time be spent by Microsoft on a program that is good for maybe 100 SKU's and 5 customers. We have 120,000+ SKU's and 10,000 vendors. Hunting down items and vendors within those tiny myopic drop-down boxes is a joke, even with filters. Our old system did exactly what you're asking, in addition to limiting GL accounts and Departments by Vendors and Customers. But that system also didn't bog down to a crawl with 120,000 SKU's. It was a real system, not a toy. Do I sound bitter? With good reason.

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ManishS 86 on at

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Its the standard functionality, if you need you can get it customized.

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