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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Difference between Pur...
Microsoft Dynamics AX (Archived)

Difference between Purchase order and Purchase Order Line

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Posted on by Community Member

Here is Scenario:

After buyer submits requisition request and is approved, we need Auto-generate POs split by framework agreement/supplier

We need set up the Purchase order workflow, So anyone could tell me the Difference between Purchase order and Purchase Order Line? When we should use Purchase Order, When we should use Purchase Order Line

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  • Verified answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,075 Super User 2025 Season 2 on at

    Hi,

    The purchase order is always needed. Within this workflow you could setup to have an approval per line or just on the header.

    The line item workflow can be used if the orders usually contain multiple items which needs to be proved by different persons, depending on the item.

    If the items are not derterming the personsmto approve, you can have it more simple by only setting up the order approval.

  • Community Member Profile Picture
    Community Member on at

    Hi André

    Thanks for your attention, it's really make sense. So based on the client requirement, we may use both of these workflows. But, here we wanna submit the approved PO via email or hard copy or portal, may I know which workflow we gonna use?    Or just set up from the Basic settings in PO workflow, like using  "Email template for workflow notifications"

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,075 Super User 2025 Season 2 on at

    Hi Tankluner,

    I have not tried to do an Email approval using line workflows yet, but I assume these are supported as well. In fact the email is just returning an approval or rejection as can be done in AX as well.

  • Community Member Profile Picture
    Community Member on at

    Hi André,

    Thanks for your help, actually the client requirement here is based on the PO has been approved. After the PO generate and approved by workflow, how could we send the PO via Email or hard Copy to vendor. Could we make it using the basic setting in workflow  "Email template for workflow notifications" ?

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,075 Super User 2025 Season 2 on at

    Hi Tankluner,

    You need to configure email and setup print management to send out an email with the purchase document. Sending the purchase order using email has no relation with the workflow approval functionality. 

    To generate this document you need to post and print the order confirmation from the purchase order or use a batch to do this for approved purchase orders.

  • Community Member Profile Picture
    Community Member on at

    HI André, Thanks a lot, it's really helpful

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