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Hi ,
We are trying to prevent GP from assigning old unued PO receipt numbers. We reset the numbering on the setup screen and then also used the PSTL minimum PO number feature but its still reverting to unused older numbers (piror to what we have now inserted in the setup) . We even password protected the field to ensure that users were not able to make edits to the field
If the minimum doc number tool is not working there are two big items to keep in mind.
1) Ensure that PSTL is installed on all instances of GP for the users who need the feature.
2) The tool only works if the document number that are the same length.
Please see the below from the PSTL documentation.
To set a Minimum PO or Receipt number:
1. To activate the new functionality that this tool offers, simply mark the second check box next to Minimum PO/Receipt # from the Professional Services Tools menu. Close the window.
2. Open Microsoft Dynamics GP menu >> Tools >> Setup >> Purchasing >> Purchase Order Processing, and then choose Additional >> Minimum PO Number.
3. Enter the minimum purchase order and receipt numbers.
4. If you do not want to use previous PO or receipt numbers, select the check box to never default to a previous PO or receipt number. The Minimum PO Number Default and Minimum Receipt Number Default fields will be disabled.
5. Choose Save.
This functionality will only work for document numbers that are the same length. If the next PO Number field is not the same length as the Minimum PO Number entered, then the system will function as it did without the customization.
Hi,
For background Mariano Gomez wrote this great article on how and why the system back fills numbers http://dynamicsgpblogster.blogspot.com/2009/01/why-does-my-next-document-number-change.html.
You mentioned you have even used the PSTL, does this mean the system is still reverting to old numbers even with this ticked
The other thing you could try is disabling the "Delete" button via field level security so users can only ever Void receipt numbers. This way there shouldn't really ever be gaps in the sequence.
Hope this helps
Thanks
Gavin
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