Setup of number sequence (Travel & Expense)?

(0) Share

Report

Posted on by Community Member Microsoft Employee

Hi everyone,

could you please help with the following question regarding number sequences:

is it possible to set up the number sequence for Travel&Expense module in such a way, that the expense report number will be reused for the expense voucher on my vendor?

Currently there are used two different number sequences, i.e. when I post a travel expense report – then Expense report number is used; and for the posting on Employee-Vendor there is another Voucher number sequence.

I cannot also add a voucher- reference to the Travel and expense number sequence or activate the checkbox „Reuse number“.

7608.1.png

1423.2.png

I wonder, if you use two different number sequences for that or have you found some solution?

thanks a lot!

*This post is locked for comments

All responses (4)

Answers (1)

Community Member Microsoft Employee on at

Like (0)

Report

RE: Setup of number sequence (Travel & Expense)?

I have one more question regarding Setup of T&E Module (Setup-->Expense Categories):

Normally for the expense category "Hotel" i have two fields for item sales tax Group: main and alternative.

It is true in all legal entities except one LE, and I cannot understand, why I have in this LE only one field for item sales tax Group.

The Setup Parameters in Travel&Expense Module is the same in all LE's.

Do yiu have any idea, what Parameters i should check and what could be a reason?

thanks a lot!
Community Member Microsoft Employee on at

Like (0)

Report

RE: Setup of number sequence (Travel & Expense)?

Thank you, Syed!

good to know, even if it is not possible to link those references)
Suggested answer

Syed Fasih 2,442 on at

Like (0)

Report

RE: Setup of number sequence (Travel & Expense)?

The reason why you are not able to add reference or edit the number sequence is perhaps due to some security role settings.
Verified answer

Syed Fasih 2,442 on at

Like (1)

Report

RE: Setup of number sequence (Travel & Expense)?

Hi Jolyon,

AX uses different number sequences for Expense report and Voucher.

You can add 1 number sequence to do different places (references) but it will not automatically select the expense report number on the voucher transactions because the serial number used for expense report number will not be used when voucher will be generated.

I understand there can a business requirement to track the expense report number by simply looking at the voucher, but this unfortunately is not possible. A good workaround will be to add the expense report number on the description of the voucher.

Further, there is always the transactions audit trail available in the system.