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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Sec privileges to appr...
Microsoft Dynamics AX (Archived)

Sec privileges to approve / reject "Vendor invoice approval journal workflow"

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Posted on by Johnny 6,478

Hello,

We put in system Vendor invoice approval journal workflow. For user who should Approve or reject the workflow we struggling to find some privileges.

Privileges just to approve or just to reject the workflow. 

Could you please help providing the privileges or duty to achieve it? We don't want to give user big roles like "Accounts payable manager", etc..

Thank you.

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  • Verified answer
    Basheer17 Profile Picture
    Basheer17 2,720 on at

    Approve vendor invoice workflow (VendInvoiceWorkflowApproveMaintain) is the privilege.

    I would suggest to wait for other community member's comments.

  • Verified answer
    André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,119 Super User 2025 Season 2 on at

    Hi Joni,

    To be able to do all the tasks related to this workflow, you can use the duty "Approve vendor invoices" (VendInvoiceVendorInvoiceApprove).

    This duty has some privileges for approving, rejecting and delegating the vendor invoice workflow; also opening the invoice forms to review the entry. The privilege mentioned by Basheeruddin is only the Approve task.

    Depending on your scenario, this duty has too much rights. It has duties related to Vendor invoice approval as well as invoice journal approvals.

    When required you can create a copy and remove some privileges not related to your scenario. If you would be able to get rid of journal approval, the enterprise license CAL could become a functional level. I saved a company around € 200.000 euros on this in the past. Otherwise they had to buy an additional 50 enterprise users.

  • Basheer17 Profile Picture
    Basheer17 2,720 on at

    Hi Andre,

    The privilege i've mentioned has the entry points for approving, rejecting and delegating the vendor invoice workflow.

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 301,119 Super User 2025 Season 2 on at

    Hi Basheeruddin,

    Thanks for correcting me. There are some other workflows and privileges where it is separated. The example mentioned by you has indeed multiple menu items for the permissions. Have a look e.g. at the privileges starting with VendWFApprApprove. These are per menu item.

    My point still is that the duty contains more and also required privileges for the complete task.

  • Basheer17 Profile Picture
    Basheer17 2,720 on at

    Thanks Andre.

  • EdVW Profile Picture
    EdVW on at

    The problem we have with this duty is that, yes it does give the user the ability to approve vendor invoices, but it also give them rights to view all other invoices out for approval, which is a confidentiality problem for us.  

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