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Generate Invoice Number before ASN

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Posted on by Community Member Microsoft Employee

Hello, We have a number of customers, specifically grocery stores, that are requesting us to send a hard copy invoice with the shipment. However, our invoices are not generated until the ASN is sent. At this time the shipments is already picked, packed and possibly already on the truck. Does anyone know if I you can "reserve" or generate an invoice number at the time the Sales Order is created? If so, we can feed that info to our 3PL who can print the invoice at the same time they print the pick list and it can go with the shipment. These are all customers that will not accept an emailed invoice or any other form. I am concerned if we generate an invoice only referencing the PO, it will become an accounting nightmare.

I appreciate any feedback!

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Hannes Holst 5,767 on at

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RE: Generate Invoice Number before ASN

Hi,

Check the field "Posting No." in the Sales Header-Table:

docs.microsoft.com/.../hh179373(v%3dnav.90)

When you populate this field (using the field "Posting No. Series" - e.g. when printing the invoice), the value will be used later when the invoice is actually posted into financials and ledger entries. Not sure if you have development experience, because your requirement would make an individual customization necessary. On top of that you need to customize a report (e.g. Order Confirmation) to print "Invoice" as headline and show the value of "Posting No."