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Posting partial invoice for a PO with quantity 1

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Hi Experts,

We have a scenario where we will be having a Purchase agreement with Qty 1, value $10,000 which is converted into a single PO. As this is a service related purchase agreement, the vendor would provide services and send us partial invoices to pay (as and when the service is provided, eg: Legal service fee).

I would like to know if there is a solution to invoice partially based on the value and not by quantity, as the qty will be 1 and we will never know how much the invoices will be until the service is provided and invoice being received from the vendor, also will not be knowing how many invoices we will receive for the total value of $10,000.

We do not want to make any customization and looking for any standard solution for this scenario.

Thanks in Advance.

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Ludwig Reinhard Microsoft Employee on at

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Hi AslamKhader,

Have you tried posting the transaction with a quantity of 10000 for a price of $1?

If you receive invoices you can then match them based on what the supplier charges you and you will always know how much of your total 'budget' of $10000 is still available.

Best regards,

Ludwig

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Community Member on at

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Hi Ludwig,

Thanks for your response.

This was one of the solution that was suggested. However our finance team doesn't want to do this way as there will be invoices which would have decimals and we have to round that off. Eg; invoice amount received as $ 2344.56.

Also the purchase orders are raised by different set of people within the business and it would add more confusion from the user perspective considering the quantity equates to the value of the order if we do the way that you highlighted above. Also the purchase orders will be sent to the vendor so they would get to see the qty as 10,000 with unit price of 1 which would further add confusion.

Thanks

Aslam.

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Ludwig Reinhard Microsoft Employee on at

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Hello Aslam,

I see.

Can't you create your orders then in a more specific way that - for example - you order 100 hours for a price of $100 instead of entering simply a quantity of 1.

Doing this would give you a better transparency in what and how much is charged

but

it means also more work on your side in assessing how many hours are needed, what the price is per hour, tracking and matching hours and prices, etc.

Best regards,

Ludwig

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Community Member on at

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Hi Ludwig,

That will become more complicated and I don't see any standard solution for this unique problem and I do not see it being available in future as well.

We have left with the option to customize by apportioning the qty 1 with the value so that we can do partial invoice of the value that we receive.

Thanks for you suggestions.

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