Hi All,
My auditor request me to provide an invoice payment history, they wanna know the payment date and the cash receipt doc. no (CRXXXXX) of each invoice. Is there any other way to get the above data instead of clicking the applied entries at the top of customer ledger entries of each invoice?
Thanks a lot.
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WOW. Thanks a lot, it's work.
Hi,
that's a nasty request. There is a way, but you need to be good with Excel, and hopefully most of your invoices are fully paid first time. Go to the Detailed Ledger Entries (there is an action button to go to that page from Ledger Entries page). In the detailed ledger entries page make sure you have these columns visible:
- Posting Date
- Entry Type
- Document Type
- Document No
- Cust. Ledger Entry No.
Remove any filters from this page, although you can set it by Posting Date if you need a specific date range.
Now, any entries that have 'Entry Type'='Initial' and 'Document Type'='Invoice' is your original invoice. The trick is, that any entries with the same 'Cust. Ledger Entry No.' as the invoice, will be applied payments or credits. For payments, you are looking for 'Entry Type'='Application' and 'Document Type'=Payment. For this line the 'Document No.' is your cash receipt number, and the 'Posting Date' is the payment date.
Copy this to Excel, and you can group by 'Cust. Ledger Entry No.' to have Invoice - Payment relation in a single line.
Hope that helps.
Robertas
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