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Suggested answer

In a PO invoice, how to apply vendor advances paid as prepayment in payment journal

Posted on by Microsoft Employee

If there are vendor prepayments paid from a payment journal (without a prepayment invoice), how to apply such prepayments in a PO invoice for that vendor? 

When we generate a PO invoice, there is a message saying "Open prepayments (without advance invoice) exist for this vendor". However, when we go to Apply prepayments, only advances paid against prepayment invoice are listed. The other advances which are directly paid through a payment journal (marking as "Prepayment") are not available for application.

Even if we "Settle" "Open transactions" against the PO, this is not applied in the accounting of PO invoice.

Thankful for any suggestions to solve this issue.

  • Suggested answer
    BillurSamdancioglu Profile Picture
    BillurSamdancioglu 13,216 Super User on at
    RE: In a PO invoice, how to apply vendor advances paid as prepayment in payment journal

    Hi,

    The only was is to settle from the open transactions as you mentioned. When the invoice is generated, system will settle the payment and the invoice and if the posting profiles are different between the payment and the invoice,  settlement transaction will occur.

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