Customer experience | Sales, Customer Insights,...

How CRM or CDS entities work with Flow/Process

(0) Share

Report

Posted on by Community Member

Hello Folks,

We have got a requirement to update the Employee User Profile Photo along with their approval.

So we have created an app for the user to upload their image and other metadata, in back-end we are using Common Data Services within PowerApps.

Now for updating the User Profile Photo in Office 365, Microsoft has provided a handy connector in Flow named "Update my profile photo" within Office 365 Users.

Therefore in Microsoft Flow, I am using the following actions:

1. A built-in CDS Trigger on which gets fires on Create and Update

2. Store the InternalItemID of the entry in a Variable

3. A built-in CDS Get file or image content

4. The action which update the user profile photo

This works fine when I trigger the flow - my profile photo gets immediately updated, however when another user uses the app - the flow gets trigger however my photo gets updated and not the one who trigger the flow, (I am assuming the flow runs using my account).

Within the CDS trigger, there is a way to define a scope - I played with all of them however got the same results. (see second picture)

Anyone can enlighten here.

Thanks in advance.

Cheers.

I have the same question (0)

All responses (4)

Answers (0)

Suggested answer

Fubar 2,761 on at

Like (0)

Report

The scope you have showing in the dropdown is the same as in a CRM workflow scope and relates to where the user sits in the business unit structure (and their Security Permissions) compared to the ownership of the current record to determine if the flow will run on that record or not.

The flow is probably running as the Process Owner - on the first node, click on Show Advanced Options you should see a Run As option where you can change this to run as the user executing the flow.

Was this reply helpful? Yes No
Community Member on at

Like (0)

Report

Hi LA,

Thanks for your reply.

I had already tried with Run As: Triggering User and just now Run As: Record Owner

In both cases, the flow runs however it updates my pic only and not the user who is using the application (I ran the app using an admin account)

Let me know your views.

Regards.

Was this reply helpful? Yes No
Community Member on at

Like (0)

Report

For more info, sharing the connector output after the flow ran successfully.

The RunAsSystemUserID is taking the correct user which is adminmf in my case, however I am not sure why it is not updating the profile pic accordingly...

{
"cr6d3_employeeid": "adminmf@mycompany.com",
"_owningbusinessunit_value": "9e7bbde8-7f3c-e911-a9a8-000d3ab7810b",
"_owningbusinessunit_type": "businessunits",
"modifiedon": "2020-10-27T09:36:33Z",
"cr6d3_mycompanyemployeeimagedbmsid": "4c84f433-c412-eb11-a813-000d3ab1cb21",
"_ownerid_value": "09b4cc4a-17fb-e911-a813-000d3ab7543e",
"_ownerid_type": "systemusers",
"statuscode": 1,
"_statuscode_label": "Active",
"cr6d3_employeename": "Mourtaza F",
"_createdby_value": "09b4cc4a-17fb-e911-a813-000d3ab7543e",
"_createdby_type": "systemusers",
"cr6d3_name": "Mourtaza Fazlehoussen",
"statecode": 0,
"_statecode_label": "Active",
"cr6d3_employeephotoid": "23",
"cr6d3_employeephotoapproval": 428010000,
"_cr6d3_employeephotoapproval_label": "Approved",
"cr6d3_employeephotoasbase64": "appres://blobmanager/99b361fcc8e6429882ebeb7a73ce8b00/1",
"_modifiedby_value": "09b4cc4a-17fb-e911-a813-000d3ab7543e",
"_modifiedby_type": "systemusers",
"createdon": "2020-10-20T11:05:47Z",
"cr6d3_employeephotoasimageid": "4f84f433-c412-eb11-a813-000d3ab1cb21",
"ItemInternalId": "4c84f433-c412-eb11-a813-000d3ab1cb21",
"SdkMessage": "Update",
"RunAsSystemUserId": "09b4cc4a-17fb-e911-a813-000d3ab7543e",
"RowVersion": "14482832"
}

Was this reply helpful? Yes No
Fubar 2,761 on at

Like (0)

Report

I don't know if this helps or not (and I haven't done what you are looking for before), did you create the Flow from inside a Solution File or just from the make.powerapps interface? If I peek the code on the update profile photo node when created outside a Solution it looks different than if the flow is initially created inside a Solution File (sounds crazy, but we have seen other flow components have different settings when created outside vs inside a Solution File also).

Was this reply helpful? Yes No