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We have petty cash bank accounts for which checks are hand written. Several people in the field are provided a small number of blank checks that they will use as needed. We need to enter these checks into D365, but the numbers will not be sequential. We need the ability to enter the check numbers as the checks are written. The bank account is configured with a check number method of Free which allows the generate check process to be seeded with a starting number, but D365 still demands that it assign the check numbers in sequence with no ability to edit at any point.
While I understand that this is a control to account for all check numbers, I also think that the hand written check business case is still valid.
I've considered the possibility of creating a new method of payment of MAN-CHK (Manual Check) with a Payment Status of "Sent" and payment type of Other. I assume that this would make the generate payment process unnecessary but would still leave the check number uneditable. The payment reference field could be used to enter the check number.
I have not tried this because I see many downstream issues that make it unappealing. While we are not yet using positive pay and bank recs, we eventually want to set this up and treating these checks as not really checks will certainly now work well. We also will need to void these checks on occasion and we do not want to handle them differently than any other check.
Can anyone suggest a better way of accomplishing this?
Hi Mark, not sure if this would work for you. Could you wait to enter these checks until the time the account is reconciled, then create a manual transaction during reconciliation with a Bank trans type of say, PCASH, and use a text field to store the check number?
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