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Finance | Project Operations, Human Resources, ...
Suggested Answer

Management Reporter: How to Show Budget on Top Row, Actuals on Bottom, with Variances In Between

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Posted on by 281
I created a report that starts with Budget Net Income, shows variances +/- for a given period that tie to Actual Net Income at the bottom of the report. 
 
Everything works, except for the top line and bottom lines, including the Better/(Worse) than Budget. 
 
I'm getting $0 for BUDGET Net Income.
The result for ACTUAL Net Income is the variance that should be on the Better/(Worse) than Budget line (Actual minus Budget).
The Better/(Worse) than Budget line is showing $0. 
 
I think this is due, at least in part, to the fact that my Column Definition is set up to be a calculation of Budget minus Actual  for all other rows:  i.e., the variance. 
 
But, for the top and bottom line, I just want the amount, not a variance to anything. I.e., what is the Budget Net Income and Actual Net Income for each period? 
 
I don't know how to correct this. 
 
I tried using Row Modifiers (which I've never done before)-but, apparently, I'm not doing it correctly. Or, this is not the way to handle this situation.
 
Can someone please help? 

Thank you.
 
P.S.  The report is actually by month, with summaries by quarter, and a full year total. I'm just showing the first month in my screenshots, as if I can get that right, the others should follow. 
 
 
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  • Suggested answer
    Lisa at AonC.com Profile Picture
    933 Super User 2025 Season 2 on at
    I'm not following all the attachments so I'll respond with what I see:
    -In Line 3110 of your row, you have a CAL format code but then in column D you aren't referencing lines in the row but rather numbers.  You need to change 3090-70 to be @3090-@70 so MR knows you are referencing rows not trying to subject 70 from 3090 (= 3020).  I
    -I haven't used row modifiers this way.  What I have often done for these types of calculations is to use non-printing rows/columns to get to what I need.  For example, in line 70 of your row, set the column restriction to B (so that you only get the budget amount).  Create another line (for example, 75) where you have a column restriction to C.  Set both of these lines in the row format to NP.  Have another line, for example 80, that has no column restriction but sums 70:75 so that the line that prints has some information from 70 and some information from 75.
    -If positive/negative budget impact are reversed for some account types, use the XCR print control in the column to get things working properly, making certain to have the correct Normal Balance in each line of the row.
  • PattiK323 Profile Picture
    281 on at
    Thank you for your reply, Lisa.  

    I did correct the CAL on row 3110.
     
    However, I don't understand this suggestion: For example, in line 70 of your row, set the column restriction to B (so that you only get the budget amount).  Create another line (for example, 75) where you have a column restriction to C.  Set both of these lines in the row format to NP.  Have another line, for example 80, that has no column restriction but sums 70:75 so that the line that prints has some information from 70 and some information from 75.
     
    I simply want to show the budgeted net income on row 70.-no variance to actual  Why do I need additional rows and column restrictions?  I have all the P&L segments noted: 
     
    I don't have an issue with positive/negative amounts.  But, thank you for that tip, too. 

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