Distribute amounts on a purchase order line linked to a project

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Posted on by Mukesh Sinwer

Dear All,

Is it possible to update ledger account for a Purchase order line linked to project through accounting distribution, if Yes, is there any setup for this? Am not able to do it in my environment.

I tried for a Fixed Price as well as Internal project for a service item. Not even able to do on a pending vendor invoice linked to project but nor linked to PO.

Regards

Mukesh

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André Arnaud de Cal... 306,376 Super User 2026 Season 1 on at

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Hi Mukesh,

What is the reason for changing a ledger account? Is your question about a service item? Have you tried setting up a main account on the line details?

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Mukesh Sinwer 61 on at

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Hi Andre,

Thanks for responding to my question!

Yes, it about service item. We have several internal projects where we buy many type of services through POs. We create PO directly in AP module and link the project id on header. When the invoice is posted for such POs, cost hit the ledger mapped next to "project-cost" posting type. We have created only one project category for all service items, hence all postings are going to same ledger account. Client want to hit them to different accounts depending upon expense which is quite logically. One solution is we create expense wise different project categories and link them on the service items which am trying to avoid since the number of such POs are very less in numbers per month + I will have to do it in many entities, hence was looking for a solution if we can change the expense/cost ledger on PO/Invoice level and post it (I know not a very nice solution but still exploring if possible else will go with creating more project categories).

Main account on line details is greyed out. I believe not possible for project POs.

Regards

Mukesh

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André Arnaud de Cal... 306,376 Super User 2026 Season 1 on at

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Hi Mukesh,

Thanks for the clarification. In case the Main account is locked for editing, it can be indeed by design when linked to a project. In the past, I had several implementations with the same requirement. We then did set up categories for each main account that can be used. The difference is the number of legal entities. This was limited in my scenario. Once you have a setup, you can export and import the setup into other legal entities or use the option to copy data into other legal entities. For both options, you can use the data management features.

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Mukesh Sinwer 61 on at

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Hi Andre,

Yes, seems, better to go with project categories. Was looking for a second opinion to be sure that am not missing anything, but seems not. Many thanks!!

I appreciate sharing your valuable time to look into my comments and replying back.

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