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Small and medium business | Business Central, N...
Suggested Answer

Sales Invoice

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Posted on by 34
Is there any way to make the serie number of sales invoice be the same for posted sales invoice?

For example:

I have sales invoice number 1000 and when I post this invoice, I need to be under the same number in posted sales invoice.
I have the same question (0)
  • Suggested answer
    Valentin Castravet Profile Picture
    31,340 Super User 2025 Season 2 on at
    Yes it's possible. In the Sales & Receivables Setup Page, you need to ensure that in the Invoice Nos. and Posted Invoice Nos. fields you have selected the same number series. If these two are different, then the posted invoices will have different numbers.  
     
     
  • Suggested answer
    YUN ZHU Profile Picture
    95,331 Super User 2025 Season 2 on at
    If the same Nos. is set, the numbers cannot be the same, because after Sales Invoice takes one number, Posted Sales Invoice will take the next one.
    So if you really want to do this, create two different No. Series, but the same rules.
    However, because there is a one-to-many relationship, the same Sales Invoice can post multiple Posted Sales Invoices. I personally do not recommend doing this.
     
    Thanks.
    ZHU
  • Suggested answer
    Khushbu Rajvi. Profile Picture
    20,275 Super User 2025 Season 2 on at
    You can set the same number series for both the sales invoice and the posted sales invoice, as mentioned by Valentine. However, I agree with Zhu that there are scenarios where one invoice can result in multiple posted entries
  • Suggested answer
    Valentin Castravet Profile Picture
    31,340 Super User 2025 Season 2 on at

    If the same number series is set, unposted and posted invoice numbers will definitely be the same. You can create as many unposted invoices as you like and post them in any order, and it will work.

    Additionally, if you're strictly working with invoices and not orders, as far as I know unposted sales invoices don’t have a one-to-many relationship with posted sales invoices, meaning each unposted invoice corresponds to one posted invoice. In contrast, sales orders do have a one-to-many relationship with posted invoices, which is why this solution wouldn’t apply to them. However, the original post is focused on invoices, not orders.

    Many companies use this approach, so personally I’m unsure why it’s not recommended. In fact, many public companies I've worked with require this setup for audit trails. When an unposted invoice is created and then deleted, the system generates an empty posted invoice with the same invoice number. This ensures there are no gaps in the number series and provides a complete record of every invoice created, even if it was deleted or posted.

     

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