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Microsoft Dynamics AX (Archived)

Global Address Book - Address Sharing

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What do the Address and communications checkboxes on the Basic > Setup > Global address book > Parameters form do?

I've noticed that whenever I create a contact for a Customer, the system is COPYING the primary address from the customer on to the Contact. Then I go back to the customer and update the address and the contact's address is not updated - so now, I have the wrong address for the contact.

Is there any way to get the system to link both the customer and the contacts to the same address record so that when I update the address on the customer all contacts are immediately shown at the correct address?

Note. This requirement has arisen primarily because I'm working with a DAX system where the company has a number of customers with a number of branches. They didn't want to create a large number of customer accounts so they are using alternate addresses (delivery address and Alt. delivery addresses) for each customer. Now they have the problem that they want to send mailing to contacts within each customer, and so we need to be able to specify an address for each contact. But they do not want to create hundreds (thousands) of duplicate address records, since maintaining all of the duplicates will be a nightmare.

Thanks

Tim Schofield

 

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  • Weaveriski Profile Picture
    Weaveriski 23,616 on at
    Re: Global Address Book - Address Sharing

    There is a periodic update for the contact address in the system, I beleivethat the contact and business relation are kept in synch, but the contact is copied if primary, but you can have independent contact addresses from the business and synchronising this would then break this functionality, hence the periodic routine.

  • Fred Wang Profile Picture
    Fred Wang 50 on at
    Re: Global Address Book - Address Sharing

    If address or contact info is ticked as 'Public', it is stored against Dirparty table - global address book (by record Id). But if it is tick as 'Private', then it is stored against individual table like (customer, vendor, employee, contact person, etc) by tableId and record id.

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