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Open Purchase Orders

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Posted on by Rosemary

Good day,

Attached is outstanding Open Purchase Orders, you would notice there are orders with no date and the PO Type is blank. I would like to remove these documents, relative to the PO numbers the majority are very old. I would like to remove but not sure how to proceed. Unable to say how or why they are like this, our year end is approaching and would like to do some clean up.

Thanks

Regards Rosemary

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Microsoft Dynamics GP

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Hokuminaria 2,950 on at

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Hello Rosemary,

Looking at your screenshot, most of these with the odd date show as new. I would try pulling them up in the Purchase Order Entry window and attempting to delete them. This worked for ones in my system that were listed as new.

Purchasing >> Transactions >> Purchase Order Entry

For the one that is released, you could test closing or canceling (depending on what options are available) the PO in the Edit Purchase Order window. This worked for me when testing one in my system that had a released status.

Purchasing >> Transactions >> Edit Purchase Orders

I recommend trying this in a test company beforehand so you know what the effect will be after the fact.

I hope this helps!

Thank you!

Microsoft Support Engineer | Brandon Jarrett

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Rosemary 10 on at

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Good day,

Thank you for your response, some of these orders have items on the PO. So I might either cancel or delete.

Regards

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Beat Bucher GP Gee... 28,058 Moderator on at

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Rosemary,

As Brandon suggested, you may wanna try this is a test company first..

Blank dates might be related to "Blanket PO's" (?)..

Anything else, I'd try to start running a check-links in the maintenance of GP to see if there are any documents that could be eliminated by the system due to their unclear status.

GP has a function to change status of PO's and cancel them, but you may have to cancel the items individually before. If you have a large numbers of PO's to get rid of, the line item status could be changed from the back-end and then cancel the PO's from the GUI.

Always a good idea to run a reconcile after that.

PS: do you have any external integration that happens to create PO's in GP ? that could explain those "new" PO's without a valid date

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