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When credit memos are automatically applied to invoices GP generates the REMIT document a pseudo payment if there is a larger credit than invoice balance. Our problem is even when we have the 'Print Previously Applied Documents on Remittance' box selected this history isn't printing on the next check detail. Is there a way to force it to print on the check? Or does GP see the REMIT as being an independent payment that we need to send to the vendor separately?
Thanks!
You either automatically apply the credits or you don't. There is no way to pick and choose, unless you put that vendor on hold, or those credit documents on hold. You can also review your edit lists before you post the checkrun and manually remove vendors from the payables batch before processing it.
Thank you so much for clarifying. This may be a stupid follow up question but is there then any way to take the credits automatically only when there is a greater invoice than credit balance so as not to generate the REMIT files? We end up with nearly a hundred REMITs per month and I'm concerned it causes confusion for our vendors. However, there are also more credits than can be reasonably applied manually. Thank you again for the information, I really appreciate you taking the time to answer.
Hello,
Yes, you are correct. When the checkrun automatically applies for you, a REMITTANCE will print out for that vendor (instead of a check) and you should mail that to the vendor. The 'print previously applied documents' checkbox is for documents that were applied manually by you 'in-between' each checkrun. No matter how you applied the documents (manually or automatically), an apply record is written to the PM Remittance table (PM20100) and once they print on a check stub or remittance form, then they drop out of this table and so you can't have them print again. So yes, printing on the Remittance form during a checkrun counts too.
Hope that helps.
Thanks
Cheryl Waswick
Microsoft Dynamics GP Support
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