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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Creating a payment wit...
Microsoft Dynamics AX (Archived)

Creating a payment without attaching to a vendor is it possible?

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Posted on by PaladinSteve 290

Hello all,

I've got an odd situation where our human resources department has brought in someone to interview for a position and we have to reimburse the candidate for their travel expenses. Because we don't know if this person will become an employee or not, we don't want to set them up as a vendor (either a regular one or a one-time one). So, is it possible to just create a payment journal with an offset to the appropriate expense account(s) and put in the remittance information (name, address) that needs to print on the check and not have to go through the vendor process at all?

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  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hi PaladinSteve,

    I believe this can be achieved by Setting up a (one-time) vendor account that has a Terms of payment attached with the COD payment method and the Parameter cash payment selected. In this case no Transaction is posted through the liablity summary account that is Setup in your vendor posting Profile. Can you test and let us know whether this fulfils your requirement?

    Thanks,

    Ludwig

  • PaladinSteve Profile Picture
    PaladinSteve 290 on at

    Hi Ludwig,

    Our first preference would be to find a way of issuing a check without creating a one time vendor. Also, we currently only have a Check payment method set up, and would need to issue a check to the candidate, so I am unsure how to set up COD and Cash Payment in order for it to function as intended.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at

    Hi Steve,

    I see. What about setting up a single "candidate dummy vendor account" that you use for multiple candidates? You can assign the check payment method to it and every time you issue a check to a new candidate you have to make sure that his bank account is setup at the vendor level and selected when issuing the check. Would this be an option for you?

    Ludwig

  • Suggested answer
    Community Member Profile Picture
    Community Member on at

    Hi Paladin

    Can be this option:

    A) A vendor account used to reimburse  petty cash, can be use it for this cases and you only have to change the name in the direction name inside of the vendor configuration (principal dates)

    Or

    B) Create an account of Vendor as Ludwig suggested that you´re going to use every time is necessary

    Hope to help

    Thanks

    Emely

  • Suggested answer
    Pranav Kumar Profile Picture
    Pranav Kumar on at

    Hi Paladin,

    There is one another way also

    1. On the cash and bank, select check for ledger and bank account.

    2. Create a payment journal, select account type as ledger and account number as expense account.

    3. Select offset account as bank and specify account number.

    4. GO to the Payment tab. There is a field called Recipient name, enter the name for whom check needs to be used.

    5. Generate the check as per usual process.

    Hope this helps.

    Pranav

  • Suggested answer
    PaladinSteve Profile Picture
    PaladinSteve 290 on at

    Thanks! That is exactly the process I was hoping for, I just wasn't sure if it was possible or not.

  • PaladinSteve Profile Picture
    PaladinSteve 290 on at

    Well, I thought that was the answer, but I'm missing something.

    When I create a payment journal line, my only option is to select a vendor account. The system does not allow me to change to ledger or bank type as the main account type.

  • Suggested answer
    Pranav Kumar Profile Picture
    Pranav Kumar on at

    You can go to the General tab and change the account type to Ledger. Since this is AP Payment journal, system assumes that account type will be vendor by default.

    Pranav

  • Suggested answer
    PaladinSteve Profile Picture
    PaladinSteve 290 on at

    That worked. Thank you Pranav.

  • Community Member Profile Picture
    Community Member on at

    This is the solution that I found also.  However, I want to be able to add an address to the check so that we won't have to manually mail these checks out.  Is there any way that you've found to also add an address to the check without using a vendor?

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