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Funding source field on project journal lines

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Posted on by Sidick

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Hello community,

Is there any reason why the funding source field is not available on hour, expense or item type project journals?

This option is only available on FEE journal.

The business scenario is where you have multiple funding sources on a project and you want to bill a specific hour transaction for example to one particular customer.

Your help is much appreciated.

Thanks in advance.

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Ludwig Reinhard Microsoft Employee on at

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Hello Sidick,

What you can try doing is setting up a specific activity in the WBS that you use for posting this 'special' hour transaction. This activity can then be used in the funding rules section to invoice it to the funding source you want to have it invoiced to.

Another option would be creating a separate subproject for that that you can have linked to a contract that has only the single funding source attached.

Best regards,

Ludwig

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Sidick 168 on at

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Thanks Ludwig for your reply.

In my case it's exceptional billing for random demand that may arise for billing specific transactions. The idea on the fee journal is interesting, I don't know why this is limited only for FEE journals. I can't see any reason for this limitation.

Best refgards

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Sandeep Chaudhury 3,303 on at

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Sidick,

Here is my take on this.

A Fee journal is typically used for billing ad-hoc fees on projects and having the flexibility to modify the funding source on the journal makes more sense, in case you have to bill an ad-hoc fee to a specific funding source. Hours/Expense/item journals on on the other hand are more planned transactions that originate from pre-planned and defined tasks on the project and they should be ideally setup in the funding rules accordingly, if there are needs to allocate them to different funding sources based on various criteria and conditions in the contract with the customer.

Additionally, the transaction entry and posting for the Fees is much simpler and does not involve a cost component, as opposed to other transaction types (This is not a reason, but just a consideration)

Technically, you can have the funding source field added to Hours/Expenses journals if needed using a customization, but it would not make a lot of sense. Just my view.

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Sidick 168 on at

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Hi Sandeep,

I understand your point. May be something to do with cost components involved.

I tried to add a funding source from the table browser, just to see what it does, but nothing happened to hour journal, it just ignores your input and use the current funding rules to split the transaction.

Anyway thanks both of you for your contribution.

Best regards

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Rahul Mohta 21,032 on at

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Ludwig's idea is a good one - create subproject and use it for capturing transactions

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Ludwig Reinhard Microsoft Employee on at

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Hi Sidick,

Fee transactions are kind of special because you can create a project invoice from a free text invoice and automatically add a funding source provided that the respective AR parameters are enabled.

Best regards,

Ludwig

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Sidick 168 on at

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Well that makes sense and could be the reason.

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Sidick 168 on at

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Thanks Rahul,

I know there are quite a few workarounds to get this sorted out, as said Ludwig we can use an activity or a sub project.

The main reason of this post was not to have a workaround but to know if there is any obvious reasons of this behaviour.

Thanks again all of you.

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