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Small and medium business | Business Central, N...
Suggested answer

Re-approval limits for already approved workflows

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We have a workflow approval set up for purchase orders, in which anything over $10,000 requires approval from designated users. 
 
All is working perfectly. 
 
However, sometimes upon receiving the order and when we go to post the purchase order, there may be a minor discrepancy due to rounding or small price increases, and the user posting the PO is required to get approval again for this change.
 
Is there a way to set a limit for re-approval? i.e. if PO #1 has already been approved for $15,000, can the 2nd approval be granted if it's within a $500 range give or take to $15,000? (i.e. between $14750 & $15,250)
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  • Suggested answer
    Ben Baxter Profile Picture
    6,142 Super User 2025 Season 2 on at
    Re-approval limits for already approved workflows
    There is no out-of-the-box workflow option for this.  Business Central can be customized to perform this.  Typically, you save the original approved amount and have a setup that controls the tolerance % from that original amount.  Upon Send Approval Request, if the PO is within the tolerance, it moves to Released Status.
     
    This is a fantastic suggestion to post on Microsoft ideas page: Categories (dynamics.com)
     
    Best Regards,
    Ben Baxter
    Accent Software Inc
  • KasparsSemjonovs Profile Picture
    4,511 Super User 2025 Season 2 on at
    Re-approval limits for already approved workflows
    I don't think it is possible. You would just need to raise the approval limit by those 250. 
    There is no tolerance setup that differences of x% are still approved. Then You would need some more advanced Approval add-on - like Continia... 

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