Microsoft Dynamics AX (Archived)

Menu Item(Display) properties

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Posted on by Community Member

What is the purpose of setting these two below properties to functional on display menu item?

Running AX 2012 R3.

Thanks in advance!

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Community Member on at

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Under properties window> ViewUserLicense & MaintainUserLicense is set to Functional.

Why set to Functional?

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DG 1,226 on at

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AX 2012 has provision of user CAL based license. Different CALs provide more access to the application (an are more pricey accordingly). The properties on a display menu item - 'ViewUserLicense' and 'MaintainUserLicense' shows what minimum license CAL is needed to view and write the data by the menu item respectively.

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Faisal Fareed 10,796 User Group Leader on at

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Hi Lhamo,

AX is licensed based on the named users of a certain type (enterprise, functional, task, and self service). Based on your organization's requirements a mix of Client access license(CAL) types was bought.

The user's CAL type is determined by the entry points (effectively menu items) to which they have view access or higher access. Therefore, view access to a set up form might require a functional client access license, but edit or higher access may require an enterprise client.

Microsoft provides a list of all the standard security roles and their associated access license types. You may find that the built-in roles don't necessarily match your security requirements, requiring you to adjust the roles or create new ones. This is a very powerful feature of AX, but allows us to unknowingly create a role that requires a higher (for example, Enterprise) access license.

You can have a look on security development tool to know more about which entry point is making your license type an Enterprise or Functional. You can then play around with security permissions to control the cost of licensing in your organization.

The best way to monitor your license types is to regularly print the Named User License Counts report from System administration | Reports | Licensing.

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Oliver Franz on at

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Hi, I have a similar question:

What sense does it make if the 'ViewUserLicense' is on "Functional" and the 'MaintainUserLicense' is on "Task"? See for instance "InventJournalPostTransfer".

Thanks a lot, Oliver

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