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I am using AX 2012 R2 CU6 with Adeaca FR10.2 v5 Advanced projects installed. The issue I am facing is not related to Adeaca. I believe I have selected the appropriate parameters; I have the item set to accrue upon product receipt, create item requirements and consume items immediately in the projects, and have PO's create committed costs.
My understanding of non-stock items in AX is that since we are not taking stock, these items are expensed immediately upon receipt. I cannot get non-stocked items to post an actual cost and create a project transaction until we invoice the items. However, when I run the exact same scenario for items with a model group 'stocked' the actual costs are posted to the project upon receipt of the item, regardless of the invoicing. Does anybody know why the costs are not posting at receipt with the non-stocked items, and if there is a way to fix this?
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Please check your setting at GL->Setup->GL Parameters->Batch transfer rules and make sure the Transfer model is set to "Synchronous". This will post the voucher to GL immediately.
I would expect non-stock items and even services to create accruals at time of posting receipts. Take for example purchase of office paper that is not a stock item. We order 20 boxes on a PO and it is delivered via UPS on 10/30/2014. We have terms with ABC office supply so we don't have to pay for it immediately. Invoice is received on 11/5/2014. The accrual should be recorded at time of receipt. If standard functionality does not do this, then it should be treated as a product defect and a hot fix should be developed. Thanks.
Hi, Basically your summary is correct. It is a service and the perception of that is that it is not received in physical form (even if it is) the trigger is the invoice. Therefore whilst stocked items can be expensed upon receipt non-stocked items wait for the invoice.
Setting it for project items for non-stock that are stocked and configure the posting groups to financially account for them as non-stock might help - but you would get stock transactions.
Hi Adam, thank you for your response. So if I am following correctly, you are suggesting to use a model group that is 'stocked' but offset against itself so it is kind of treated as non stocked?
Hi Mr Ron, If you look at how non-physically stocked items are handled in normal inventory rules, you'll see it does the same. AX makes no physical posting for the item, only a financial one. You can't for example, get inventory to post a GRNI entry for non-stocked product. There is no fix as such, but you might consider just creating a model group for project non-stock items that is setup to post physical entries. You just need to take a little thought and care about the posting profiles. You will get new vouchers via inventory setup, as well as project. If it's not stocked, then perhaps just offset them against each other in the same account, so that you have no inventory impact, but you can force a project cost entry.
There are a few variations on the theme, but in essence you will need to activate physical posting on the model group to get the project entry on receipt.
I am not sure I follow. The standard functionality in my situation would be to expense the non stock items upon receipt, but for some reason it will not expense the items until we are invoiced.
As you said...
and as per my understanding also, for non-stock items while receipt stock is not updated, let suppose it gets updated for "Zero" quantity hence the cost during receipt is calculated as Zero and no financial entries are created
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