Skip to main content

Notifications

Announcements

No record found.

Community site session details

Community site session details

Session Id :
Customer experience | Sales, Customer Insights,...
Unanswered

Dynamics Powerapp Portal: Entity List - "Number of link entities in query exceeded maximum limit"

(0) ShareShare
ReportReport
Posted on by 19

Hi All,

Recently encountered an issue whereby a contact/portal user is assigned a two custom web roles and upon logging in, under the entity list on the page they see:

"Number of link entities in query exceeded maximum limit". Inspecting the page, hidden underneath this message read "You don't have permissions to view these records"

This behaviour only occurs in live and not UAT or Dev.

I'm familiar with issues around having too many linked entities in your fetchxml or too many lookups on the form etc, but that doesn't seem to be relevant here. The web roles I believe to be set up correctly and this issue has only recently occurred after the project being live for many months. It doesn't occur for all users either, which makes replicating the issue difficult.

Could somewhere steer me in the right direction as to where I should be looking to troubleshoot this. Is it really a linked entity issue? Should I be focussing more on the web roles and entity permissions? Could it be something else?

With Dev and UAT performing as excepted and Prod having the same web roles/permission - I'm a bit stumped.

Anyone else dealt with this before? Any help appreciated.

pastedimage1631547317228v1.png

  • Jerome P1 Profile Picture
    on at
    RE: Dynamics Powerapp Portal: Entity List - "Number of link entities in query exceeded maximum limit"

    Hi,

    I have the same issue with 1 of my dev environement, another one is working

    and I'm not able to find the reason for that.

    my problem is related to the sharepoint document location subgrid.

    did you have some good news to share? :-)

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

🌸 Community Spring Festival 2025 Challenge Winners! 🌸

Congratulations to all our community participants!

Adis Hodzic – Community Spotlight

We are honored to recognize Adis Hodzic as our May 2025 Community…

Kudos to the April Top 10 Community Stars!

Thanks for all your good work in the Community!

Leaderboard > Customer experience | Sales, Customer Insights, CRM

#1
Daivat Vartak (v-9davar) Profile Picture

Daivat Vartak (v-9d... 225 Super User 2025 Season 1

#2
Muhammad Shahzad Shafique Profile Picture

Muhammad Shahzad Sh... 97

#3
Vahid Ghafarpour Profile Picture

Vahid Ghafarpour 82 Super User 2025 Season 1

Overall leaderboard

Product updates

Dynamics 365 release plans