How to pay employees expenses in D365 FO

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Posted on by Kumar_Sat

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I have setup expense mgt in D365 and have linked it with the vendor. I would like to know how can I create invoices to pay vendor and whether we can do that or not? If yes which window should I use. I have no idea, please assist?

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Ludwig Reinhard Microsoft Employee on at

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Hello Kumar,

If the employees paid the expenses from their own money and not - for example - by a company's credit card then you pay them as any other vendor via a vendor payment journal in AP.

Best regards,

Ludwig

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Satish Panwar 14,671 Moderator on at

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Hi Kumar,

Link below explain the process. Last step would create AP invoice, once posted, can be paid like regular vendor.

docs.microsoft.com/.../expense-workflow

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Kumar_Sat 1,282 on at

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Hi Satis, thanks for the quick response. Highly appreciated.

Follow up question - can the workflow create an AP invoice or is it manual?

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Kumar_Sat 1,282 on at

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Also, the process explains only the workflow part. I am confused about the AP process. Let's say that expense report has been created and posted, will it be available for a payment in AP (because I do not see it), is there any settings I can change to populate in AP? This is where documentation is missing.

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Ludwig Reinhard Microsoft Employee on at

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Hi Kumar,

Please do not mix threads and create a new question instead.

The AP invoice workflow is not directly related to your initial question how to pay employees.

(As any other vendor)

I would consider the employee payment question as answered.

Can you verify the answers then unless you have anything else open directly related to those payments.

Many thanks,

Ludwig

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Satish Panwar 14,671 Moderator on at

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Hi Kumar,

To add to original question, on approved expense report, you should be able to do "Post". once posted, the transaction is under the vendor and can be therefore paid as regular payments.

If you have additional questions, please create separate threads.

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