web
You’re offline. This is a read only version of the page.
close
Skip to main content

Notifications

Announcements

No record found.

News and Announcements icon
Community site session details

Community site session details

Session Id :
Dynamics 365 Community / Forums / Business Central forum / Business Central - Wor...
Business Central forum

Business Central - Workflow Using Workflow User Group

(0) ShareShare
ReportReport
Posted on by WeeGrafter 142

Hi,


I've created a Workflow user group with three users (all set to sequence 1) and created a Purchase Order Approval Workflow. 5164.Workflow-User-Group.png7230.Workflow.png

If-Approved.png

I was under the impression that if one of the three in User Group approved entry, that system would mark all three approval entries as "Approved". It's only marking the first person as approved and still waiting on other two users to approve. This creates a problem, if PO is amended after approval because system thinks it's still waiting on two more approvals. 

Workflow-_2D00_-Request-is-approved.png

I'm I doing something wrong? 

Categories:
Other
Purchasing
I have the same question (0)
  • WeeGrafter Profile Picture
    WeeGrafter 142 on at

    I have managed to resolve the above by adding the following "Approve the approval request for the record" to my workflow. 

    Fixed.png

    From further testing however if using "Workflow User Groups", does it not look at "Purchase Amount Approver Limit" setup? I've been able to approve entries above user's approver's limit using this method. 

    Also if the person sending PO for approval has limit of £500 and the PO is £100, it still sends for approval to the workgroup for approval. That can't be right surely?

  • Verified answer
    Teddy Herryanto (That NAV Guy) Profile Picture
    Teddy Herryanto (Th... 14,284 Super User 2025 Season 2 on at

    The Workflow User Group overwrites the Approval User Setup, so you can't use approval limit for group.

  • WeeGrafter Profile Picture
    WeeGrafter 142 on at

    Thanks Teddy, yes this now confirmed.

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

November Spotlight Star - Khushbu Rajvi

Congratulations to a top community star!

Forum Structure Changes Coming on 11/8!

In our never-ending quest to help the Dynamics 365 Community members get answers faster …

Dynamics 365 Community Platform update – Oct 28

Welcome to the next edition of the Community Platform Update. This is a status …

Leaderboard > Business Central

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans