Business Central - Workflow Using Workflow User Group

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Posted on by WeeGrafter

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Hi,

I've created a Workflow user group with three users (all set to sequence 1) and created a Purchase Order Approval Workflow. 5164.Workflow-User-Group.png 7230.Workflow.png

I was under the impression that if one of the three in User Group approved entry, that system would mark all three approval entries as "Approved". It's only marking the first person as approved and still waiting on other two users to approve. This creates a problem, if PO is amended after approval because system thinks it's still waiting on two more approvals.

I'm I doing something wrong?

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Purchasing

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WeeGrafter 142 on at

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RE: Business Central - Workflow Using Workflow User Group

Thanks Teddy, yes this now confirmed.
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Teddy Herryanto (Th... 13,484 Moderator on at

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RE: Business Central - Workflow Using Workflow User Group

The Workflow User Group overwrites the Approval User Setup, so you can't use approval limit for group.
WeeGrafter 142 on at

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RE: Business Central - Workflow Using Workflow User Group

I have managed to resolve the above by adding the following "Approve the approval request for the record" to my workflow.

From further testing however if using "Workflow User Groups", does it not look at "Purchase Amount Approver Limit" setup? I've been able to approve entries above user's approver's limit using this method.

Also if the person sending PO for approval has limit of £500 and the PO is £100, it still sends for approval to the workgroup for approval. That can't be right surely?