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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / Accounting distributions
Microsoft Dynamics AX (Archived)

Accounting distributions

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Posted on by Juergen Weber 2

In AX 2009 it was possible to enter or Change an account number on the purchase order line.

Now in AX 2012 this particular field in the line details is not longer available, but I guess you can use the accounting distribution functionality as an replacement ?

However the System seems only to allow that if the item type is not stocked controlled in the item model Group.

Please see the following screenshots:

2018_2D00_02_2D00_03_5F00_18h49_5F00_24.png

Then you can use the correct function to indicate a different ledger account:

2018_2D00_02_2D00_03_5F00_18h47_5F00_50.png

 

 Unfortunately our customer migrated from AX 2009 to 2012 and all their Service items ( no matter whether they are used in BOMs for subcontracting or not) where setup in the same way and therefore now have the stocked product parameter activated in AX 2012.

Is there a way to change the expense account on purchase order lines also for items that have the stocked product parameter activated in the item model group or would you recommend to assign new item numbers with an item model group without this parameter enabled?

Any ideas?

Thank you very much!

Juergen

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  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Accounting distributions

    Hi Jürgen,

    There is no way to modify the expense account directly on the PO line basis.

    That is also not a best practice allowing users making such a change.

    Even a modification of the ledger account in the accounting distribution form should be an exception and only be allowed for specific 'super users'.

    If this was handled differently in AX2009, you might have to setup more items and introduce some changes in the way how PO's are processed.

    Best regards,

    Ludwig

  • Juergen Weber Profile Picture
    Juergen Weber 2 on at
    RE: Accounting distributions

    Hello Ludwig,

    Thank you very much for this Information and I of course do agree with you when it comes to the point that changing the account here is not best practise.

    The implication however for the customer now is that they will have to assign one item group per expense account that they want to post on and have to use different item numbers with those item Groups, isn´t it?

    Best Regards

    Juergen

  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Accounting distributions

    Hi Juergen,

    The posting setup can be made in a way that a specific ledger account is defined at the item level. You do thus not require hundreds of item groups but can continue with the ones that you have. What is different is that you have to define a separate ledger account for each of your service items. Probably test this in a demo environment to verify the differences to your current process and the implications that those changes might bring.

    Best regards,

    Ludwig

  • Juergen Weber Profile Picture
    Juergen Weber 2 on at
    RE: Accounting distributions

    Hello Ludwig,

    Thank you very much for your further advice!  

    I will discuss that with our customer and convince them to rethink their process concerning the handling of this kind of service item purchases.

    Best Regards

    Juergen

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