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Suggested answer

Calendar closed CU13 update - but still able to post

Posted on by 226

Ledger-issue.PNG

Hello Team,

May i know if this is a standard bug? I tried to limit the posting to Ledger to FIN group only. my account is not included in the group but still I was able to post movement journal.

can you please enlighten me?

Thanks,

Ace

  • Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Calendar closed CU13 update - but still able to post

    Hi Manabat,

    Many thanks for the update.

    Would be great if you could verify the answers to get this thread completed then.

    Best regards,

    Ludwig

  • Suggested answer
    D365 Newbie Profile Picture
    D365 Newbie 226 on at
    RE: Calendar closed CU13 update - but still able to post

    Hello All,

    I found out that there was a customization that hit the ledger calendar control, thank you all for your support.

  • D365 Newbie Profile Picture
    D365 Newbie 226 on at
    RE: Calendar closed CU13 update - but still able to post

    Hello Ludwig,

    thank you for following up, our developer is looking into this. according to them it seems due to CU13 update, wherein the system now follows "Ledger access level" instead of "access level". I'll let you know if we solve this issue.

    thanks,

    ace

  • Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Calendar closed CU13 update - but still able to post

    Good morning Manabat,

    Have you tried some different settings and have you been able to do some additional testing in regards to this issue?

    Have you been able to succeed?

    Best regards,

    Ludwig

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 287,995 Super User on at
    RE: Calendar closed CU13 update - but still able to post

    Hi Manabat,

    Can you try to set the inventory module to 'user group'?

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Calendar closed CU13 update - but still able to post

    Hello Manabat,

    Sorry. The status must be open and not on hold.

    If this is the case then only users belonging to the user group can post.

    I made a quick test and this worked fine in this version: 6.3.3000.111, which is CU10.

    As you are on a later release, I would expect that things work the same way.

    Can you do some additional testing and close all screens after you assigned people to your group and after you changed the calendar settings just to make sure that there is no update issue because of too many open windows.

    Many thanks and best regards,

    Ludwig

  • D365 Newbie Profile Picture
    D365 Newbie 226 on at
    RE: Calendar closed CU13 update - but still able to post

    Hello Ludwig,

    thank you for the suggestion, but that setup also prevents users enrolled in the group to post in GL.

  • D365 Newbie Profile Picture
    D365 Newbie 226 on at
    RE: Calendar closed CU13 update - but still able to post

    1. The calendar is set to open, for us to limit posting only to users included in the group.

    2. There is, Inventory is set to NONE.

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Calendar closed CU13 update - but still able to post

    Hi Ace, 

    Can you please try the following setup:

    0830.periods.png

    If you are not part of the group (Bills Test) in my case then you should not be able to post. 

    Only users in the group associated can record transactions. 

    Best regards, 

    Ludwig

  • Suggested answer
    RE: Calendar closed CU13 update - but still able to post

    Hi,

    What I understand is that you have setup the Ledger module access level to “User group” and all the module access level to “None” and you posted an movement journal. Now since the access is set only for group and there are no other complexities in the transaction, system prompts you the error message. But when you involve a Tax element, system will not take this into consideration and will let you post the transaction. Ideally speaking the parameter that controls the postings of A/P invoice journals (and all the other financial journals) is the “Ledger” one. The only way to stop a journal from being posted is to set 'Ledger' to 'None'. If you have all modules but ledger set to none, you will still have the option to post journals.

    Please find the below details on the Module access level:

    Here is a list of the modules that appear in the form and what functionality they control in the application:

    Ledger

    This parameter controls the posting of all journals in the modules General ledger, Accounts receivable, Accounts payable, Project and the posting of the periodic Exchange adjustment jobs in the modules General ledger, Accounts receivable and Accounts payable to the general ledger.

     

    Sales tax

    This parameter controls the posting of the Periodic job "Sales tax payment" to the general ledger (when selecting "Update").

     

    Bank

    This parameter controls the posting to general ledger during bank account reconciliation when bank transactions are created.

     

    Customer

    This parameter controls the ledger updates of Free Text Invoices and the exchange adjustment ledger postings caused by manual settlements via 'Open transaction editing'.

     

    Vendor (Supplier)

    This parameter controls the exchange adjustment ledger postings caused by manual settlements via 'Open transaction editing'.

     

    Sales order

    This parameter controls the ledger postings caused by sales order updates.

    Purchase order

    This parameter controls the ledger postings caused by purchase order updates.

     

    Inventory

    This parameter controls the inventory posting to general ledger via the journals Movement, Profit/Loss, Counting, and Inventory to fixed assets and also from the periodic job "Closing and adjustments".

     

    Production

    This parameter controls all ledger updates from Production journals.

    Project

    This parameter controls ledger updates posted by Project Invoice & On account Invoice.

     

    Fixed assets

    This parameter is currently without any function.

     

    Select from the following options:

     

    All – All users are authorized to update the module.

    None- No users are authorized to update the module.

    User group – The user group defined in the User group ledger field is authorized to update the module

    I hope this helps.

    Regards,

    Sheela

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