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Setting up Bank Accounts and Check Numbers

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Posted on by CU03070051-0

I am an Accountant migrating an entity to Microsoft Business Central and am looking for concise instructions on setting 4 different bank accounts. Each account has a different general ledger and name. I want to assure the number series dialog boxes and check number are set up correctly to prevent duplicate check numbers from being recorded. This is very important. Does anyone have any insight on this process?

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Dynamics 365 Business Central migration

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Sumit Singh 11,799 Super User 2026 Season 1 on at

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Hi,

You can refer below MS link for reference:-

Issue, print, cancel, and void checks - Business Central | Microsoft Learn

There is a "last check no." field which you need to mention over Bank account master card and further it will be automatically populated once you print the check. As you are having different bank accounts, I think there will not be any problem, still please check first in Sandbox (test) environment before doing in Production (live) environment.

Set up bank accounts - Business Central | Microsoft Learn

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YUN ZHU 102,054 Super User 2026 Season 1 on at

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Hi, hope the following helps as well.

https://www.youtube.com/watch?v=kIQUlIJSQfs

Thanks.

ZHU

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Sohail Ahmed 11,177 Super User 2026 Season 1 on at

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https://learn.microsoft.com/en-us/dynamics365/business-central/bank-how-setup-bank-accounts

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Andrés Arias 5,192 Super User 2026 Season 1 on at

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Hello,

The following information will help you configure:

https://learn.microsoft.com/en-nz/dynamics365/business-central/bank-how-setup-bank-accounts

https://www.youtube.com/watch?v=kIQUlIJSQfs

https://www.youtube.com/watch?v=xIzeE0N2iv8

https://www.youtube.com/watch?v=k6cgmGUWGeE

I hope this helps.

Regards,

Andrés

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Khushbu Rajvi. 23,034 Super User 2026 Season 1 on at

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Hope this helps: Issue, print, cancel, and void checks - Business Central | Microsoft Learn

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Jeffrey Bulanadi 9,128 Super User 2026 Season 1 on at

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Hi,

When migrating multiple bank accounts into BC, ensuring clean separation of check numbering and G/L mapping is critical for audit integrity and operational clarity.

Here’s how to approach it:

Step 1: Create Bank Accounts

Go to Bank Accounts and create one record per account.

Assign a unique Bank Account Posting Group to each, which links to its respective G/L account.

Confirm that each account reflects the correct currency, branch details, and name.

Step 2: Configure Check Numbering

For each bank account, open the Bank Account Card.

Locate the Last Check No. field this is where BC tracks the last used number.

Assign a unique No. Series to each bank account to prevent overlap. You can create these under No. Series and assign prefixes like CHK-001, CHK-002, etc.

Step 3: Link No. Series to Check Layouts

Navigate to Report Selection – Bank Account.

Assign the correct check report layout to each bank account.

Ensure the layout references the correct No. Series so that printed checks increment properly.

Step 4: Validate in Sandbox

Before going live, test each bank account in a sandbox environment.

Print sample checks and confirm that:

The correct G/L account is hit

The check number increments as expected

No duplication occurs across accounts

This setup ensures that each bank account maintains its own numbering sequence and financial traceability. It also protects against accidental reuse of check numbers, which can cause reconciliation issues.

Helpful references:
Set up bank accounts – Microsoft Learn
Issue, print, cancel, and void checks – Microsoft Learn
Bank Accounts – BC Guide

If you find this helpful, feel free to mark this as the suggested or verified answer.

Cheers
Jeffrey

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