web
You’re offline. This is a read only version of the page.
close
Skip to main content

Notifications

Announcements

No record found.

Community site session details

Community site session details

Session Id :
Service | Customer Service, Contact Center, Fie...
Suggested Answer

Create case from email: Time from incoming email, (Outlook) to case created in Dynamics

(0) ShareShare
ReportReport
Posted on by

Hi, 

I´m working as an consultant implementing a customer service solution for my customer. 

They´re using Dynamics cloud and have a connection to Outlook to create Dynamics cases from incoming emails. 

It works fine, though my customer has concerns regarding the time it takes for case to be created/show in Dynamics from when it´s incoming in Outlook. 

Problem is that they have incoming orders with a short SLA. Average it takes about 5 min from email coming in in Outlook until the case is created/show in Dynamics, though sometimes it even takes longer than that, (up to 15 min). 

I tried to find if MS have any SLAs for create case from email. Or what the average time is/should be?

Is there anything you can do to speed up the process/sync. 

Any tip is appreciated!

Thanks in advance!

Best, 

Johanna 

I have the same question (0)
  • Pankaj Gogoi Profile Picture
    3,177 on at

    Hello Johanna,

    Please check if you can reduce the Case creation rule. Also if there are any workflow or plugin triggered in Case creation, you can check if those can be removed or run in background or post async. Reduce the list of fields from auditing. Check if there are any business rules that can be reduce or removed.

    Good Luck

    Best Regards

    PG

  • Suggested answer
    Hitomi Profile Picture
    on at

    this is the public document regarding synchronize between outlook and Dynamics. Please confirm it.

    docs.microsoft.com/.../frequently-asked-questions-synchronizing-records-dynamics-365-and-outlook

  • Community Member Profile Picture
    on at

    Thanks for your response. Will look into it!

    Best, 

    Johanna 

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Neeraj Kumar – Community Spotlight

We are honored to recognize Neeraj Kumar as our Community Spotlight honoree for…

Leaderboard > Service | Customer Service, Contact Center, Field Service, Guides

#1
Tom_Gioielli Profile Picture

Tom_Gioielli 61 Super User 2025 Season 2

#2
Siv Sagar Profile Picture

Siv Sagar 52 Super User 2025 Season 2

#3
Daniyal Khaleel Profile Picture

Daniyal Khaleel 42 Most Valuable Professional

Last 30 days Overall leaderboard

Featured topics

Product updates

Dynamics 365 release plans