Select Cheques and EFT

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Posted on by Shaun Norman

I have had a question raised by one of our clients around the operation of the select cheques when editing the cheque batch. They have a number of different creditor account some set up for EFT some for cheque. When they create a cheque batch they will set it to either cheque or EFT depending on which they are doing.

They are expecting that when they then go to edit cheque batch it will then only show the creditor on tht payment type. ie if they have created a EFT batch it will only show creditors with EFT details or a cheque batch those with non.

From testing this it appear that regardless of how they are set it will show all suppliers for both types. The question I have is this correct operation by design

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Ian Grieve 22,784 on at

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No, when EFT is selected only creditors with EFT should be selected; when cheque is selected only those without EFT should be selected.

This was a change in behaviour introduced in GP 10.

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Bill Campbell 12 on at

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Ian, would you then conclude from the comment that the client has missed a step on the Build Batch window when selecting the items to process?

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DominicBeland 332 on at

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One of my client was able to build a batch last month for a vendor class that had EFT, but now he's unable.

I thought the segregation between eft's or not was made at Check Printing. Not at the build batch. is there a checkbox to circumvent this? (Their EFT didn'T work properly last time.. the bank took too much time) so they had to cut checks. it worked last month.. but now the build batch won't select invoices if the batch is "cheques"

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Richard Wheeler 75,850 Moderator on at

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The vendor must be set up under Vendor Address Maintenance plus when you create the Computer Check Batch you must click the EFT radio button.

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DominicBeland 332 on at

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In understand, but my main point is, when EFT is already working, shouldn't the Build batch let us also cut checks for hte same vendors?

If not, why not?

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Richard Wheeler 75,850 Moderator on at

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The build batch will select only EFT vendors when the EFT radio button is checked on the batch and non-EFT vendors when it is not checked. You cannot have one batch with a mixture. Do you mean something else?

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DominicBeland 332 on at

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NO this is exactly what I mean... I was under the impression we could have it both ways, since it is possible to select cheques in a cheque batch (not EFT) for vendors that are EFT.

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MG-16101311-0 26,225 on at

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An EFT batch can only contain EFT payments. A check batch, however, can contain check payments made out for an EFT vendor. To add these you will need to Edit the payment batch once you've built it and mark off any vouchers you would like to pay for any of the EFT vendors in your system.

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Heather Roggeveen 9,146 on at

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Hi

And you may need to do it by using the Edit Cheques window to manually add the vendor to the batch as opposed to the Edit Cheque Batch window.

Cheers

Heather

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