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Confirmation of Purchase order

Posted on by 340

Can anyone guide Me what is the difference between confirm, confirmation and Pro Forma confirmation in purchase order creation?

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  • Dharma Ranjan Sahu Profile Picture
    Dharma Ranjan Sahu 340 on at
    RE: Confirmation of Purchase order

    Hello Dr Ludwig Reinhard,

    Thank you for your replay. It did help me a lot.

  • Suggested answer
    Dharma Ranjan Sahu Profile Picture
    Dharma Ranjan Sahu 340 on at
    RE: Confirmation of Purchase order

    Hi Junaid Idrees,

    Thank you for your replay. It did help me a lot.

  • Dharma Ranjan Sahu Profile Picture
    Dharma Ranjan Sahu 340 on at
    RE: Confirmation of Purchase order

    Hi Gunjan Bhattacharyya,

    Thank you for your replay. It did help me a lot.

  • RE: Confirmation of Purchase order

    Hi,

    As the issue is answered here i am closing the thread.

    Regards,

    Sheela

  • Suggested answer
    Junaid Idrees Profile Picture
    Junaid Idrees 12,740 on at
    RE: Confirmation of Purchase order

    Hi Dharma Ranjan Sahu,

    Confirmation button under Generate section: It open dialog box where you have other options like you can select Document date, Control print actions, You can select other PO's from the Grid and confirm them in Bulk.

    Confirmation button under Action section: It confirm your PO right away

    Pro forma confirmation: Business user usually use this when you as a Buyer with your supplier agree on detail and cost of the product before you issue them original and confirmed PO. we can use pro forma PO for different purposes in business. 

  • Verified answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: Confirmation of Purchase order

    Hi Dharma,

    The confirmation available in the Generate section is needed if you want to print/send a confirmation document to your vendor.

    If you don't need that then you can use the on in the actions section.

    Best regards,

    Ludwig

  • Verified answer
    Gunjan Bhattachayya Profile Picture
    Gunjan Bhattachayya 35,417 on at
    RE: Confirmation of Purchase order

    Hi Dharma Ranjan Sahu,

    The buttons - "Generate confirmation > Confirmation" and "Actions > Confirm" perform the same operation i.e. confirming the purchase order. The only difference is that a dialog opens up when you click on the "Confirmation" button where you can make selections and can choose whether you want to print the PO at the end of the confirmation. The "Confirm" button on the other hand does not open a dialog and confirms the PO with the default values.

    The button "Pro forma confirmation" simulates a confirmation process but does not create a confirmation journal record. This is mostly used to print a pro forma confirmation which can be shared with the vendor. On selecting this option you would find the posting checkbox unmarked and greyed out.

    pastedimage1608821595726v1.png

    You can check the MS documentation regarding purchase order confirmation here.

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