Purchase Accruals in Project Module

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Posted on by imran ul haq

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Hi All

I have one scenario for the project Module, I have one project for which i create the purchase order (it can be service or Item), and physically vendor delivers their service (sometime fully or partially) but they didn't give the invoice. So this charges we have to accrue in the accounting book and at the same time i want to book this in the project as the actual cost so that for this service i can charge my customer.

As the vendor so far not submitted the invoice, i can not invoice the PO as i don't have the supporting documents and anyhow i have to accrue and once i will get the invoice from the vendor i will reverse this accruals and invoice the PO. So how can i book this accruals in the project.

Thanks in advance.

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André Arnaud de Cal... 301,053 Super User 2025 Season 2 on at

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Hi imran,

You can get the costs on the project using committed costs by setting up Cost control.

Have a look at technet for some explanation.

technet.microsoft.com/.../gg232438.aspx

Also there is a nice blog from Sandeep Chaudhury which informs you about this feature:

community.dynamics.com/.../committed-costs-in-project-management-in-microsoft-dynamics-ax-2012.aspx

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imran ul haq 4,017 on at

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Thanks Andre for your reply

The link you have forwarded me i already gone through them and understand.

My Question is little different, actually when i am estimating the project i required the actual cost of the project to get the actual revenue and invoice to the customer , i can not invoice the project PO as i don't have the invoiced of the vendor and due to that i want to accrue the cost which i incurred on the project, and this accruals how i can put in the project.

Or if there is something by which, at the time of estimation the there will be no checking with the "cost to complete" and the "committed cost upto estimate date"

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imran ul haq 4,017 on at

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Any Suggestion experts

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Brian Welcker on at

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This is possible if you create an item requirement to back the purchase order line. When you receive the PO line, you will be asked whether to consume the item immediately. If you answer yes, the item / service will be marked as "sold" and the item transaction will be created (and can be invoiced). In R2, there is a module-level parameter to automatically create item requirement lines for project POs.

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imran ul haq 4,017 on at

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Thanks Brain for your answer

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imran ul haq 4,017 on at

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Brain as per your suggestion, i created the Item requirement then from it i created the PO. Here i want to know when we create the item requirement do we need to give the price also and it is creating the sales order, does it make any impact in the sales & marketing and AR module and does it make any affect on the costing of the item. And also i created the PO in the same manner with the service type item but for this Product receipt voucher (checked from the PO Product Receipt)get posted in the GL but the cost didn't get incurred in the project (Project Posted Transactions, voucher is blank), so how we can do for the service or non stock items.

Please suggest, Thanks in advance

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Rohin 4,624 on at

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Hi Imran,

I gone through your thread. i have same problem. I am using Service Item with Non -stocked Product and using Item Requirement functionality. But my project cost is not incurred on project transactions, can you please tell how did you resolve it.

Appreciate if you provide any suggestion here.

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imran ul haq 4,017 on at

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Hi Visvash,

Sorry for the late reply, and hoping you got the solution for your problem.

Anyways, the answer to your question is, since the non-stocked item doesn't have the physical cost so the cost cannot be incurred in the project at the time of receiving the material, it will only incurred at the time of invoicing only.

Regards,

Imran Ul Haq

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