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Microsoft Dynamics AX (Archived)

Applying the Change Management (in Procurement & Sourcing) for a certain Legal Entity and Department

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Posted on by 345

Hi again, for some reason when I activate the Change Management in Procurement & Sourcing in a specific Company (i.e. Legal Entity) it automatically applies itself for all the rest of the companies. The wanted solution is that the Purchase Order workflow would activate only when a user from the Maintenance Department is making it; For every other user the Purchase would be automatically approved without a Workflow.

So I assigned the different users from Maintenance into a Department called "Maintenence" and it is indeed working (i.e. the workflow yellow action bar shows only for them when making a PO). But because the change management is active for all users regardless of their Department and Legal Entity, users that are not in the "Maintenance" Department cannot make the Purchase Order: the option is simply blocked.

How would one apply the Change Management to only specific Departments & Comapnies ?

With much appreciation,

WallerWalker.

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  • Community Member Profile Picture
    on at

    Hi Waller,

    In workflow setup, have you tried conditional decision?

    Define a condition on department (considering a financial dimension), you could end the workflow is not from Maintenance and define detailed steps if user from Maintenance.

  • Waller Walker Profile Picture
    345 on at

    Hi, Thanks for your attention.

    Problem is I don't want all the "not Maintenance" employees to go into workflow at all. I want them to have full access to the PO without this procedure.

    I guess I could make the workflow auto-approve if it detects that they are not from the Maintenance department... though I would like to find a better way than this workaround.

    Thanks again :)

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