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Team Ownership related question

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Posted on by Ugna Undit

Hello Friends,

I request your guidance with the following.

I have a record of a custom entity (E1) which has been assigned to a "Owner" Team (T1).

User U1 is member of team T1.

T1 has been granted a Security Role (S1).

Security Role S1 has "User level" Read privileges granted on entity E1.

User U1 and Team T1 both belong to the same Business Unit.

When logged in as user U1, I am unable to see this record. I assume since user U1 is a member of team T1, and the record is also owned by (assigned to) to team T1, the user should have be able to see this record. Please let me know if this assumption is correct. Is there anything else I need to do.

Your assistance is highly appreciated!

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Ugna Undit 35 on at

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RE: Team Ownership related question

Thanks Yoshika. I appreciate you taking the time to help me!

I tried it again after changing the Security role to "Team Privileges" (instead of User + Team Privileges), I still couldn't make it work.

Thanks.
Ugna Undit 35 on at

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RE: Team Ownership related question

Hi Wahaj.

Thanks for taking your time to help. I really appreciate it.

All security roles that are assigned to the team are also individually assigned to the Users in the Team. It still not working.

What is confusing to me is that it is working for another Entity, but no longer for any new Entity that I am creating for Testing (to the best of my knowledge, I have identically configured them security wise). Also, If I Share the record with the Same team that owning the Record, then user U1 can see it (ie, user U1 can see the record if it is shared with team T1 but not if team T1 owns the record)

Thanks
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Yoshika Suzuki on at

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RE: Team Ownership related question

When online, if the security role is set to "Team privileges", User is granted these privileges as member of the team.
docs.microsoft.com/.../security-roles-privileges

User U1 will have access to records owned by Team T1.
I have confirmed it in my environment as well.
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Wahaj Rashid 11,319 on at

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RE: Team Ownership related question

Hi,

Thank you for your query.

You must assign security role to User (U1) also, here is an extract from Official Docs:

While teams provide access to a group of users, you must still associate individual users with security roles that grant the privileges they need to create, update, or delete user-owned records. These privileges cannot be applied by assigning security roles to a team and then adding the user to that team.

Please see the note in following link:

Use access teams and owner teams to collaborate and share information (Developer Guide for Dynamics 365 Customer Engagement (on-premises)) | Microsoft Docs

In short, users need to have roles assigned (directly), to perform operations on user owned records.