Microsoft Dynamics NAV (Archived)

Coding of vendor invoices from a purchase order

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If I post a vendor invoice from a vendor purchase order how does NAV know what general ledger code to post the cost to?

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Saurav.Dhyani 14,380 Super User 2025 Season 2 on at

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HI,

System Does that posting based on Gen. Bus. Posting Group in Vendor Card & Gen. Prod. Posting Group in Item Card if you are selling item..

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Alexander Ermakov 28,096 on at

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In the Item card, you have Inventory Posting Group and General Product Posting Group; those would define the settings for your G/L entries when you post an item.

In the Vendor Card, there is Vendor Posting Group that defines the G/L account for vendor.

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Thank you for your help. I have managed to post the purchase invoice from the order (I loaded the purchase order then clicked on post and ticked the invoice option), but when I view the invoice in the general ledger, the description is displayed as order x. and the purchase line description is empty ie I have no idea what the cost relates to . Is there another way to post the invoice which enables me to retain the information about the items purchased ie the item description and preferably to enter more information about the purchase?

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Alexander Ermakov 28,096 on at

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Order X is transferred to posted transaction by default. You can change the Posting Description field in the header of the order. It will be transferred to G/L Description field.

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Thank you Alexander. I don't have the Posting Description field in my order header - do I need a developer to add this for me?

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Alexander Ermakov 28,096 on at

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Normally it should be present. Check if it is not hidden - press "show more fields" on the order header on the General pane. If it is not present, you can easily add this field from the Object Designer in Development environment to the Purchase Order page (50). Check if your rights and license allows this, or contact a developer with such request: "Please make visible Posting Description field in the header of Purchase Order"

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Community Member on at

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Thank you very much for your help.

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Alexander Ermakov 28,096 on at

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You are always welcome here!

If you do not have more questions related the topic, please mark this thread as verified to let other members know the question has been resolved )).

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