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Dynamics 365 Community / Forums / Microsoft Dynamics GP (Archived) / GP GL Transaction Entr...
Microsoft Dynamics GP (Archived)

GP GL Transaction Entry window - journal entry number field - edit options

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Posted on by Ron Alexander 203

A client has been experiencing gaps and sequencing issues in their Journal Entry Numbers.  We believe it's user error where the cursor is inadvertently placed in the journal number field and the user starts entering data.

They post the transaction without realizing the journal number is not the original "Next Journal Number" assigned when the window was opened.

Is there any way to keep this field from being edited? (like I Payables - Override Voucher Number setting)  I attempted to use Field Security however a warning appears saying it cannot be used for required fields.

Best Regards

Ron A

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    26P2ER Profile Picture
    26P2ER 1,775 on at

    Ron A:

    This is an interesting question. I have an unorthodox suggestion. Add a workflow approval step to check for any out of sequence JEs. This will mean opening up the approval condition editor window (check for number of JEs in the given GL batch, the numeric difference between largest JE# and smallest JE# should equal the number of JEs in that batch.)

    This would be the General Ledger batch approval.
    Cheers

  • Ron Alexander Profile Picture
    Ron Alexander 203 on at

    Thanks for the suggestion.  I didn't think about using workflow to check journal entry integrity.

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