AX 2012 Are there configuration settings for generating ledger postings?

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Posted on by howalker

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How can I tell if there is configuration or system settings somewhere in AX 2012 that controls when an accounting posting is generated? I have created a purchase order for one item, and then created a good receipt against the PO for that item. I can run an On Hand inventory report and see my goods receipt. This is the only one posted today, so I know it is mine. However, I cannot find any accounting postings related to this entry. Is there a setting somewhere that controls when these entries are posted to the GL, for example instantaneously or in batch mode every hour? I have confirmed that the item is a part of an item group that does have a ledger account set up for inventory receipt. I have confirmed that the same inventory account's balance has not changed today.

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Try this ...

Navigate in the AX client to General Ledger > Setup > General Ledger Parameters

Select the Batch Transfer Rules vertical tab on the left

In the grid, you can setup how things are transferred to the general journal

A bit more info ...

"The accounting framework is also responsible for transferring subledger journal entries to the general journal. Rules for subledger journal transfers are specified by legal entity and source document type, and they determine when the subledger journal is transferred to the general journal and whether summarization occurs on transfer."

(Inside Microsoft Dynamics AX 2012, The Microsoft Dynamics AX Team, Microsoft Press, 2012, p660)

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Shahid Usman 425 on at

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check the following.

go to General Ledger=>Setup=>parameters=>batch transfer rules. select synchronous for instant posting.

go to Accounts payable =>parameters=updates=post product receipt in ledger , check box should be checked.

go to inventory & warehouse management=>setup=>inventory=>item model group=>ledger integration , check post physical inventory , post financial inventory check boxes.

hope this will resolve the issue.

Regards,

Shahid Usman

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André Arnaud de Cal... 306,118 Super User 2026 Season 1 on at

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Hi Howard,

Rick and Shahid refers to a correct setup in the system. However you need to understand the Transfer mode options. There are three option to transfer subledger journals to the accounting transactions:

- Synchronous

- Asynchronous

- Scheduled batch

Synchronous means that the posting to the ledger will done directly with posting e.g. the product receipt. The client machine will do the posting and will consume some time for it.

Asynchronous will update the source document (e.g. product receipt) and inventory. Then a thread on the AOS server will do the transfer of the ledger entries. Performance wise, this could be a better choice compared to Synchronous.

The Scheduled batch option is the default value and requires a batch job scheduled to run periodically. If this task is missing or the batch framework is not setup correctly you encounter the problem as described by you.

To solve future problems, you have to check the batch settings, or choose one of the other options.

To see and post the current pending ledger entries, you can open the form Subledger entries not yet transferred. This form can be found in General ledger, Inquiries.

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howalker 1,212 on at

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Thank you everyone. Your suggestions for GL and AP config were already set, but the Inventory parameter was not. I set it. I created a new PO, received it, and now can see the related accounting postings in the General Ledger. Hooray!

Now, what do I do about the PO and goods receipt I created in the past? How can I get it to post to the ledger? When I run the GL inquiry report for pending transactions, AX returns nothing. The screen is blank. I tried to pull up the goods receipt itself, but I don't see a way to change it or force it to post.

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André Arnaud de Cal... 306,118 Super User 2026 Season 1 on at

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Hi Howard,

Related to that setting there is no option to post the receipt afterwards. When posting the invoiced it will be corrected.

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Hi I have a problem which is similar, wonder if anyone can help.

My company uses purchase requisitions with procurement categories, which has been working fine up until recently, however there are now no vouchers being posted for these at all, I have checked everything that I can think of

Batch transfer rules are set to sync.

Postings are all entered for category relations, in Purchase Accruals, Purchase Expenditure for expense, Purchase Expenditure- un invoiced

Purchase Ledger parameters, post product in receipt is ticked

Item Model Groups Post Physical and financial stock are both ticked

In Purchasing Policy the category rules are ticked for accrue purchases on receipt and receiving requirements, and these have not been changed since 2013

Other Purchase Orders for stock are working correctly, is there anyone who can see something Ive missed?

Would be grateful for any help

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