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Multi-Company and duplicate check numbers

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Posted on by Community Member Microsoft Employee

My client is running multi-company in a single application database. They run checks in each company. However, they also have Centralized Cash Processing (CCP) turned on as they do ACH payments for all companies out of their "main" company.

Recently, they've started to see duplicate check number error messages in one company. The check numbers in question do not appear in that particular company, but are in other companies (including the main.)

Can they process checks for this company by temporarily turning off CCP? Is there another/better way to deal with this?

Thanks

Stuart Nottingham

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CFROTON 4,710 on at

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RE: Multi-Company and duplicate check numbers

Dear Stuart,

Check numbers are not unique to a company. They are unique to an account/subaccount.

Example: If they create check number 000100 for account 1010/subaccount 000 for company ABC, then they cannot create a second check 000100 for account 1010/subaccount 000 for company XYZ.
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Laura 450 on at

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RE: Multi-Company and duplicate check numbers

I don't think CCP is the issue, if multiple companies use the same account and subaccount for their cash account, they cannot share check numbers in a multi company single database configuration.

Had the same issue for another client - they don't use CCP and the help on the Check report screen for the Next Check Number field confirms it. " You cannot use the same check number in multiple companies if the companies reside in the same database. For example, company 0060 and 0070 are in the same application database. You use check number 000687 in company 0060, making the check number unavailable in company 0070. Use a different account/subaccount combination for the cash account for each company that shares as application database to avoid skipping numbers. There is no effect on check numbers if multiples companies use the same cash account and cash subaccount but do not share an application database."