web
You’re offline. This is a read only version of the page.
close
Skip to main content

Notifications

Announcements

No record found.

Community site session details

Community site session details

Session Id :
Customer experience | Sales, Customer Insights,...
Suggested Answer

Disadvantages of using Default Sharepoint Document Locations?

(0) ShareShare
ReportReport
Posted on by 17

Hi everyone, 

when we started off with dynamics, we got adviced to create our own Sharepoint Document locations instead of using the default ones. So in our Lead to Opp Sales process, we create via power automate a document loc. when the lead is created that contains a certain folder structure. When the lead is qualified to an opportunity, the document location stays the same. 

In some cases though we have the situation to create an opportunity without beginning lead. The flow doesn't run in that case of course because there was no lead. So the crm is using the default document location for opportunity. 

Is there any disadvantage in using the default location? What is the difference then when no individuel location is created? 

Advice is highly appreciated! Thank you in advance 

Best regards 

I have the same question (0)
  • Suggested answer
    Adrian Begovich Profile Picture
    1,027 Moderator on at

    Hi yvka123,

    This article explains the main disadvantages of the default setup of the Dynamics and SharePoint integration, and presents a better approach.

  • yvka123 Profile Picture
    17 on at

    Hi Adrian,

    thanks for the link! I still don't see the issues though that could occur when using the default setup. Why could there be problems with a large amount of documents stored or why could people outside the CRM get troubles working with these documents?

    The set up of our auto create lead doc. location that we created with the help of a consultant looks exactly as the one Dynamics creates by default for the opportunity....?

    The links goes ....../lead/Forms/AllItems.aspx?Folder......

    and the default for opportunity goes ....../opportunity/Forms/AllItems.aspx?Folder........

    I can't see a difference here and therefore also can't see any disadvantages or advantages?

    BR

Under review

Thank you for your reply! To ensure a great experience for everyone, your content is awaiting approval by our Community Managers. Please check back later.

Helpful resources

Quick Links

Responsible AI policies

As AI tools become more common, we’re introducing a Responsible AI Use…

Neeraj Kumar – Community Spotlight

We are honored to recognize Neeraj Kumar as our Community Spotlight honoree for…

Leaderboard > Customer experience | Sales, Customer Insights, CRM

#1
Tom_Gioielli Profile Picture

Tom_Gioielli 108 Super User 2025 Season 2

#2
Jimmy Passeti Profile Picture

Jimmy Passeti 50 Most Valuable Professional

#3
Gerardo Rentería García Profile Picture

Gerardo Rentería Ga... 49 Most Valuable Professional

Last 30 days Overall leaderboard

Product updates

Dynamics 365 release plans