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Project budget overrun behaving unexpectedly

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Posted on by aazarkhan

Hey everyone,

To explain the problem (or perhaps standard and correct behavior) that I am facing consider the following scenario:

To keep things simple let's say I have a project with a budget of about 15 hours. If I post a timesheet that contains about 20 hours (in a single day) it correctly gives an error that I cannot submit a timesheet because the budget will overrun. But if I divide the 20 hours across multiple days in the same timesheet (example 5 hours across Mon, Tues, Wed, Thurs) it allows the timesheet to be submitted.

I would assume that the system should stop the timesheet from submitting since it would most definitely cause the budget to overrun. So my question is am I doing something wrong here? Is there any potential the budget control is set up incorrectly? How should I go about 'fixing' this behavior?

Any help/pointers would be much appreciated. Thank you!

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Miguel Angel Garcia Microsoft Employee on at

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Hi Aazar,

Could you please describe the setup where you set the limit of 15 hour?

is it related to any Timesheet policy?

As you mentioned Project budget, it is related to cost or sales amount per project category and I am not sure where you made the setup for that limit of hour that could be done from a different source.

Best Regards

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aazarkhan 5 on at

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Hi Miguel,

Apologies for the misunderstanding. The limit is not actually on hours but rather the budget amount. I gave an example based on hours in the hopes of simplifying the example (my bad).

The limit is actually on the revenue/cost budget. The amount of the timesheet (hours * sales/cost price) should be within the remaining budget amount and it should not allow the timesheet to post if the budget will be overrun in case disallow overrun is set on project budgeting.

Regards,

Aazar

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Miguel Angel Garcia Microsoft Employee on at

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Hi Aazar,

Thank you for coming back to me.

I was able to replicate same behavior than you. The only difference is that after submitting the Timesheet (5+5+5+5), workflow is stopped by error message of over budget. However, I am not able to submit timesheet with 20 hours in the same day, so that I found same different behavior.

My recommendation is you to report a request to MS support for evaluation of this scenario with this potential issue.

Best Regards

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