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How to post a journal entry to an account marked as posting type 'Sales Tax'?

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Posted on by 162

Hello all - 

I have a client that needs to post sales tax amounts to one of their general ledger only entities. Since the accounts are shared between all entities they get an error when trying to post to one of these accounts on their trial balance upload stating that a sales tax code is required for ledger accounts marked as posting type 'Sales Tax'. They do not have the tax module configured in this ledger only entity. Is there a work around that will allow them to post manual journals to tax accounts without specifying sales tax codes?

Below is note I received from the client regarding this issue.

In the Russia entity (1200) which is a General Ledger only country, our accountants are trying to start making GJ entries to tax main accounts (200270 200275 & 200300) to make D365 reflect the balances in our external accounting firm's accounting system ledger.

When trying to post GJ entries directly to main accounts that are defined as Sales Tax accounts, we get error messages from D365 and can't post the entries (see attached).

In the General Ledger>Main Accounts, these 3 accounts are setup as "Sales Tax" Posting Type.

In the Russian entity we have only the most basic Sales Tax Categories/Codes setup.

We are looking for suggestions on how to configure D365 in the Russia entity to allow for GJ entries to be posted directly to main account #s 200270, 200275 and 200300.

Paymnt-Jrnl-v2.png

Russia-Tax-Account-Error-Message.jpg

Thanks in advance for any advice offered.

  • Suggested answer
    Alireza Eshaghzadeh Profile Picture
    Alireza Eshaghzadeh 13,062 Super User 2024 Season 2 on at
    RE: How to post a journal entry to an account marked as posting type 'Sales Tax'?

    Hi BarryR,

    If you want to post a trans against a main account that have "Sales Tax" posting type, you need to choose a right sales tax code on the journal line tax setup on General tab and though some companies are not tax registered, you can evaluate to use dummy tax codes for them to get the journals posted.

  • Suggested answer
    Gaurangkumar Jani Profile Picture
    Gaurangkumar Jani 4,511 User Group Leader on at
    RE: How to post a journal entry to an account marked as posting type 'Sales Tax'?

    hi BarryR,

    Why do you need the same account to post the manual transactions?

    Can't you create a new account in the same series for only a Russian Legal entity?

    I would suggest using different/new accounts instead of changing the posting type or creating a dummy Tax code.

    Thanks,

  • BarryR Profile Picture
    BarryR 162 on at
    RE: How to post a journal entry to an account marked as posting type 'Sales Tax'?

    Update: seems like the best approach will be to set up a dummy tax code for use with the legal entity where trial balance only entries will be imported. Thanks for the responses I received.

  • André Arnaud de Calavon Profile Picture
    André Arnaud de Cal... 291,642 Super User 2024 Season 2 on at
    RE: How to post a journal entry to an account marked as posting type 'Sales Tax'?

    I wouldn't recommend removing the posting type on the main account as this has impact on all other legal entities. As it is a shared CoA where this legal entity is an exception, I do concur with Osman to create a dummy Tax code.

  • Suggested answer
    saurabh bharti Profile Picture
    saurabh bharti 15,029 Super User 2024 Season 2 on at
    RE: How to post a journal entry to an account marked as posting type 'Sales Tax'?

    You ca try following:

    1. Remove posting type on Main account (GL > COA > Main account > Posting type )

    2. Create one sales tax code with zero tax or something and make it default on GL > parameters > Sales tax

  • Suggested answer
    OsmanIstanbul Profile Picture
    OsmanIstanbul 2,810 on at
    RE: How to post a journal entry to an account marked as posting type 'Sales Tax'?

    Hi,

    Standart behavior does not meet to override posting type based on the company. And there is not a default tax code field on main accounts (I do not have any idea about RUS localization). You can consider customization. I have made it for one of my clients such as a button to fill this field with the right tax code, you can create dummy tax codes and make similar customization.

    Best

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