Changing description of Product Receipt transactions

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Posted on by Grace1609

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Hi All,

Currently all Product receipt transactions are reflecting with standard description as "Vendor Product Receipt" in the Ledger accounts.

How can I customize this through "Default Descriptions" to include PO text or description or Procurement Category that is on the Purchase Order.

I have currently used these fields and none populate the PO description or text

Thank you !

Grace

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Rahul Mohta 21,032 on at

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one of the variables seems incorrect

remove all extra characters and try with simple variables like

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Ludwig Reinhard Microsoft Employee on at

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Hello Grace,

The 'purchase order - product receipt, ledger' default description that you selected and shared should do the job and ensure that the default text is replaced by your selection.

Please also try making a similar setup for the 'invoice' default description.

Once you have that, create a new PO, post the packing slip and the invoice and check the voucher texts.

Best regards,

Ludwig

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MATTGUO 22,349 Moderator on at

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Hello Grace,

Those fields you required to add to the description are all in line.

From the point of my view, the voucher is summary for product receipt. If there are multiple lines, system can not record those fields. That is why lines table could not be found in the reference table.

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Grace1609 104 on at

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Thank you Ludwig. Please see the descriptions I have chosen and the Voucher text it has produced. I still cannot description. My concern is when Product has been receipted , there is an accrual journal posted in the Ledger account with description "Vendor Product Receipt" which is difficult to analyse what those costs /vouchers are for .

Thanks!

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Christoph Thaler 5,442 on at

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Hi Grace.

Based on the information in DOCS this feature is available in theses countries.

Countries and regions

This option is available for the following countries and regions:

Brazil

China

Czech Republic

Eastern Europe

Hungary

India

Japan

Lithuania

Latvia

Poland

Russia

Maybe this is the reason for your problem?

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Ludwig Reinhard Microsoft Employee on at

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Hello Grace,

If I have a look at the voucher then I cannot see a problem.

Here is what I see and understand:

Element 1: AU05-0000173

This must the be result of parameter no 4 and should hold the purchase order number.

Is that right?

Element 2: VENDDoveta

This looks like the vendor account/tax invoice account that you specified in parameter No 5

Element 3: Purchase order

This is the purchase type that you specified in parameter no 8

What it is that you would have expected in the description field?

To me this looks good.

Best regards,

Ludwig

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Rahul Mohta 21,032 on at

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I have seen them working for PO and vendor account

why would you need purchase type?

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Grace1609 104 on at

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Hi Ludwig, thank you for your time. I am happy with Element 1 & 2. I am looking at populating the Purchase Order text/description

For Eg : User raises PO for acquiring some MS Licenses and the PO has description as "MS Licenses" with Unit price, qty etc.

When Goods has been receipted, i want the description on the journal to be

"PO Number (Element 1) - Vendor Name (Element 2) - "MS Licenses" (Element 3)"

Now my question is how do I get the Element 3 (which the text/description on the actual Purchase Order).

Why i need this : While reviewing ledger accounts, the current description for Goods Receipt transactions are "Vendor Product Receipt" which gives me no details on what it relates to, hence the need for more detailed description.

Thank you !

Grace

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MATTGUO 22,349 Moderator on at

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Hi,

As i said previous, those fields you required to add to the description are all in line but the voucher is summary for product receipt.

Please consider adding the generic detailed information to PO header.

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Rahul Mohta 21,032 on at

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without customizing just get PO header/generic fields and suggest if our response helped

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