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Dynamics 365 Community / Forums / Microsoft Dynamics AX (Archived) / How to get a unique Vo...
Microsoft Dynamics AX (Archived)

How to get a unique Voucher Number when posting Vendor Invoices to the General Ledger?

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Posted on by Community Member Microsoft Employee

When a Vendor Invoice, that was created from the form "Invoice register", is posted in the form "Invoice approval journal" by matching with a Purchase order, there is no unique number for voucher in AX. The system will show Infolog with message that a Vendor Invoice has been posted with Voucher Number for example 'AP*1' but it has been generated a new Voucher Number for the same Vendor Invoice when posted to the General ledger. GeneralJournalEntry(GeneralJournalEntry).SubledgerVoucher for example 'AP*2'.

Also in AX there is no sequence number 'AP*1' when trying to find a document with skipped number for Voucher series which is setup in General ledger Journal type 'Approval'

Our AX users expect and demand to get a unique Voucher Number when posting Vendor Invoices from the form "Invoice approval journal" by matching with a Purchase order to the General Ledger. Please help me how to get this functionality in AX?

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  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: How to get a unique Voucher Number when posting Vendor Invoices to the General Ledger?

    Hello Leon,

    What you describe here sounds to me like a system bug.

    Do you always see this kind of behavior?

    If so, please see Kenneth comment to contact the MS support and/or check LCS for available hotfixes that might address this issue.

    Best regards,

    Ludwig

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: How to get a unique Voucher Number when posting Vendor Invoices to the General Ledger?

    Hi Kenneth,

    I did not report it to Microsoft.

    I explained my customer that this functionality was result of Microsoft update: community.dynamics.com/.../january-release-dynamics-ax-2012-r3

    Customer accepted this functionality.

    Please, would be great if you could keep us updates on this issue here.

    Best regards,

    Leon

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: How to get a unique Voucher Number when posting Vendor Invoices to the General Ledger?

    Hi Leon,

    I have the same issue at a customer. What did you actually do about this?

    Did you report it to Microsoft?

    My customer is used to have only one voucher number per invoice. My customer i Running D365 and we can't activate the Chinese functionality, unfortunately it doesn't look simple to fix this ourselves code wise.

    Best Regards

    Kenneth

      

  • Community Member Profile Picture
    Community Member Microsoft Employee on at
    RE: How to get a unique Voucher Number when posting Vendor Invoices to the General Ledger?

    Hi Ludwig,

    first of all thank you on answer. Well, it is similar to this earlier one community.dynamics.com/.../228932 but we have a new moment/issue here.

    When a Vendor Invoice is posted in the form "Invoice approval journal" by matching with a Purchase order, the system will show Infolog with message that a Vendor Invoice has been posted with Voucher Number for example 'AP*1'. But it has been generated a new Voucher Number for the same Vendor Invoice when posted to the General ledger. GeneralJournalEntry(GeneralJournalEntry).SubledgerVoucher for example 'AP*2'.

    Also in AX there is no sequence number 'AP*1' when trying to find a document with skipped number for Voucher series which is setup in General ledger Journal type 'Approval'.

    Could you please help me with this issue?

    Best regards,

    Leon  

  • Suggested answer
    Ludwig Reinhard Profile Picture
    Ludwig Reinhard Microsoft Employee on at
    RE: How to get a unique Voucher Number when posting Vendor Invoices to the General Ledger?

    Hi Leon,

    I think that this thread is similar to this earlier one community.dynamics.com/.../228932

    and would suggest that you consult a developer who can help you out with the use of the number sequences especially that there seems to be a difference in the System behavior of your CU12 system vs. the system version you previously used.

    Would be great if you could Keep us updates on this issue here.

    Many thanks and best regards,

    Ludwig

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