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Microsoft Dynamics AX (Archived)

Expense management : Cash Advance issue

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Posted on by 3,111

Hello there,

I'm working on D365 for Operations.

I'm trying to run cash advance and then to use it when creating an expense report. I was never able to use it at the end.
I've read the following post on a 2012 version http://shafeaa.blogspot.fr/2016/10/walkthrough-travel-expenses-cash.html

Everything is find doing the advance cash process (of 200 USD).
Until step 37, that's fine, but I never get any message about a ledger transaction then..

I create an expense report and approve it, using an expense categorie with payment method setup like that: expense owner = Employee, Offset Account = Worker.
I also tried using a payment method setup like : expense owner = Company, Offset Account = Worker.
Or 
I also tried using a payment method setup like : expense owner = Company, Offset Account = Vendor (and indicate my vendor account associated to the cash advance)
Or expense owner = Employee, Offset Account = Vendor

In any case my balance remains to 200 USD, no legder transaction is posted.
Any idea would be much appreciated :)

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  • Verified answer
    Yohann Rolland Axcible Profile Picture
    3,111 on at
    RE: Expense management : Cash Advance issue

    Finally I found it out. It was a posting issue on Expense report. So I needed to setup the auto post expense workflow. I've written a full post updated to D365 for Operation on that.

    d365tour.com/.../cash-advance

  • Yohann Rolland Axcible Profile Picture
    3,111 on at
    RE: Expense management : Cash Advance issue

    Yes. It run like I've no cash advance at all for my user.

    For instance, the cash advance balance remains at 100%. No voucher in ledger account. No warning message when approving the expense report. No idea why I must have miss something or it's a bug. I've notice some issues on that module. For instance, I've tried to setup an expense policy -> it works only when your user is setup in EN-US (in FR, not, you should tried Deutsch :) )

  • Ludwig Reinhard Profile Picture
    Microsoft Employee on at
    RE: Expense management : Cash Advance issue

    Hi Yohann Rolland,

    What I get from your notes is that everything works fine but that no posting & voucher is generated for the expense report.

    Is that right?

    Best regards,

    Ludwig

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